Receptionist/Administration

Job Description

Receptionist cum Personal Secretary

Job Title

Receptionist cum Personal Secretary (or Front Office Executive & Executive Assistant)

Department

Administration / Executive Management

Reports To

Managing Director / HR Manager / Operations Head

Job Type

Full-Time

Job Overview

We are looking for a polished, highly organized, and professional Receptionist cum Personal Secretary to act as the first point of contact for our organization while providing seamless administrative and secretarial support to the management. The ideal candidate will possess excellent communication skills, a welcoming demeanor, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities

Reception & Front Office Management

Visitor Management

Greet clients, guests, and visitors warmly, announce their arrival, and direct them to the appropriate personnel.

Call Handling

Answer, screen, and forward incoming phone calls professionally while taking clear messages when necessary.

Mail & Courier

Handle incoming and outgoing mail, couriers, packages, and official correspondence.

Lobby Maintenance

Ensure the reception and waiting areas are clean, tidy, and presentable at all times.

Secretarial & Executive Support

Calendar Management

Maintain and manage appointments, schedules, and diaries for senior management.

Meeting Coordination: Organize internal and external meetings, book conference rooms, prepare meeting agendas, and take accurate minutes of meetings.

Correspondence

Draft, proofread, and format official emails, letters, memos, and reports.

Travel Arrangements

Coordinate domestic and international travel bookings, hotel reservations, and transport logistics for management.

General Administration

Office Supplies

Monitor inventory levels of office stationery, pantry supplies, and equipment, placing orders as needed.

Documentation & Filing

Maintain secure physical and digital filing systems, employee records, and confidential documents.

Vendor & Facility Coordination: Liaise with vendors, maintenance staff, and service providers for office upkeep and facility management.

Pay

₹9,200.00 - ₹25,000.00 per month

Work Location

In person