Account Executive

JOB DESCRIPTION

Account Executive

Job Summary

Company is looking for a detail-oriented and proactive Junior Account Executive with practical experience in GST, TDS, billing, invoicing, and vendor coordination. The candidate should be capable of independently managing daily accounting and administrative tasks, ensuring statutory compliance, and supporting smooth business operations.

Key Responsibilities

Billing, Invoicing & Purchase Orders

Prepare and manage sales and purchase invoices accurately and on time

Create and issue Purchase Orders (POs) to suppliers and track their status

Prepare and send quotations to customers as required

Coordinate with suppliers for order confirmations, delivery timelines, and billing

Coordinate with customers and vendors for invoice follow-ups, payment confirmations, and dispute resolution

Maintain proper documentation of all bills, quotations, POs, ledgers, and vouchers

GST, TDS & Statutory Compliance

Handle GST filing GSTR-1, GSTR-3B, reconciliation, and input credit management

Process and deduct TDS as applicable; file quarterly TDS returns

Coordinate with CA or external consultants for audit and tax matters

Support management with monthly reporting and compliance updates

Accounts Receivable, Payable & Reconciliation

Monitor and manage accounts receivable and payable

Conduct bank reconciliations and vendor/customer reconciliations

Handle office petty cash maintain petty cash register, process reimbursements, and submit periodic reports

Insurance Coordination

Coordinate with insurance agencies for timely renewal of insurance policies

Track and follow up on insurance claims from initiation to settlement

Ensure timely premium payments and maintain updated insurance records

Liaise between internal teams and insurance providers for documentation and query resolution

Stock Reconciliation & Material Planning

Perform periodic stock reconciliation to match physical stock with system records

Assist in material planning to ensure timely availability of inventory

Coordinate with warehouse or operations team for stock movement and updates

Maintain inventory-related accounting records and flag discrepancies for resolution

General & Administrative Support

Maintain and update accurate records in Tally ERP and MS Excel

Assist in the preparation of MIS reports and financial summaries for management

Ensure timely filing of all statutory dues (GST, TDS, PF, ESIC, etc.)

Support in year-end audit preparation and documentation

Undertake any other accounts or administrative responsibilities assigned by the management

Required Qualifications & Skills

Education & Experience

B.Com or equivalent degree in Accounting or Finance

23 years of relevant accounting or finance experience

Prior experience in a trading, manufacturing, or technology company preferred

Technical Skills

Proficiency in Tally ERP / Tally Prime

Comfortable with MS Excel (VLOOKUP, pivot tables, basic formulas)

Hands-on experience with GST portal and TDS filing

Familiarity with PO, invoice, and quotation processes

Soft Skills

Strong attention to detail and accuracy

Good communication skills for vendor and customer coordination

Ability to handle multiple tasks and meet deadlines

Honest, responsible, and trustworthy especially for petty cash handling

Willingness to learn and grow within the organization