Executive Assistant / Travel Coordinator(F)

Position Title

Executive Assistant / Travel Coordinator(F)

Department

Administration / Operations

Location

As per organizational requirement (Extensive Travel Involved)

Reporting To

Reporting Manager / Senior Official

Employment Type

Full-Time

Position Overview

The organization is seeking a dynamic and professional Executive Assistant / Travel Coordinator to provide comprehensive administrative and travel support. The role requires excellent proficiency in English communication and the ability to efficiently manage travel logistics, schedules, and coordination activities.

Key Responsibilities

• Plan, coordinate, and manage domestic travel arrangements including flight/train bookings, hotel reservations, and itinerary preparation
• Accompany senior officials during official travel, as and when required
• Manage and maintain calendars, schedules, and appointments
• Draft and handle professional correspondence, emails, and reports in English
• Coordinate meetings, including scheduling, agenda preparation, and follow-ups
• Maintain accurate records of travel expenses and prepare expense reports
• Liaise with external vendors, travel agencies, hotels, and transport providers
• Ensure seamless execution of travel plans and resolve any travel-related issues promptly
• Provide general administrative and operational support as required

Qualifications \& Experience

• Bachelor’s degree in any discipline
• 2–5 years of relevant experience in executive assistance, administration, or travel coordination

Required Skills \& Competencies

• Excellent verbal and written communication skills in English
• Strong organizational and multitasking abilities
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to handle confidential information with discretion
• Strong problem-solving and coordination skills
• Ability to work in a fast-paced and dynamic environment

Additional Requirements

• Willingness to travel frequently as per business needs
• Flexibility in working hours
• Professional attitude and presentable personality
• High level of responsibility, integrity, and reliability

Preferred Profile

• Prior experience in travel management or executive support roles
• Good interpersonal and stakeholder management skills

Pay

₹35,000.00 - ₹40,000.00 per month

Work Location

In person