Purchase Executive

SANSEL INSTRUMENTS AND CONTROLS

JOB DESCRIPTION – PURCHASE EXECUTIVE

Job Details

Job Title

Purchase Executive

Department

Purchase / Procurement

Reporting To

Purchase Manager / Operations Manager

Location

Chennai, Tamil Nadu

Employment Type

Full-Time

Experience

1–3 Years (preferred)

Qualification

B.E / Diploma in Engineering (E.E.E, E.C.E, INSTRUMENTATION )/ B.Com / BBA or equivalent qualification.

Job Purpose

To manage the procurement of raw materials, electronic components, electrical components, mechanical parts, instruments, consumables, and other materials required for the company's operations at competitive prices while ensuring the required quality, timely delivery, and compliance with company procedures.

Key Responsibilities

A. Purchase and Procurement

Receive and review purchase requisitions from various departments.

Identify suitable suppliers for electronic components, electrical items, mechanical parts, instruments, and other materials.

Obtain quotations from multiple vendors and prepare comparative statements.

Negotiate prices, payment terms, delivery schedules, and other commercial conditions.

Prepare and issue purchase orders after obtaining the necessary approvals.

Ensure timely procurement of materials according to production and project requirements.

Follow up with suppliers to avoid delays and material shortages.

Verify the specifications, part numbers, quantities, and quality requirements before placing orders.

B. Vendor Management

Identify, evaluate, and develop reliable suppliers.

Maintain an updated supplier database with contact details, pricing, and delivery terms.

Evaluate vendor performance based on price, quality, delivery, and service.

Coordinate with suppliers regarding material defects, shortages, replacements, and warranty claims.

Develop alternative suppliers for critical and long-lead-time components.

C. Inventory and Material Coordination

Coordinate with the Stores, Production, Design, and Quality departments to determine material requirements.

Check stock availability before initiating purchases.

Monitor minimum stock levels and reorder requirements.

Avoid overstocking, unnecessary purchases, and production interruptions caused by material shortages.

Follow up on pending purchase orders and outstanding material deliveries.

Coordinate with the Stores department to verify received quantities and discrepancies.

D. Purchase Documentation and Records

Maintain purchase requisitions, quotations, comparative statements, purchase orders, and supplier correspondence.

Maintain proper purchase records for audit and management review.

Verify supplier invoices against purchase orders and goods receipt records.

Coordinate with the Accounts department for invoice processing and payment follow-up.

Maintain records of approved suppliers and supplier performance evaluations.

Ensure that all purchases comply with the company's procurement procedures and approval authority.

E. Cost Control and Process Improvement

Identify cost-saving opportunities without compromising quality.

Compare prices and negotiate favourable commercial terms.

Monitor price fluctuations for frequently purchased materials.

Reduce emergency purchases through effective planning and follow-up.

Support management in improving procurement efficiency and reducing purchase lead times.

Required Skills and Competencies

Good negotiation and communication skills.

Knowledge of procurement procedures and vendor management.

Ability to prepare quotation comparison statements.

Working knowledge of MS Excel, MS Word, and email communication.

Experience with ERP or inventory management software is an advantage.

Ability to understand technical specifications, part numbers, and bills of materials (BOMs).

Good coordination and follow-up skills.

Strong analytical and cost-control abilities.

Attention to detail and accuracy in purchase documentation.

Ability to manage multiple purchase requirements and meet deadlines.

Integrity, accountability, and professional conduct.

Pay

₹22,000.00 - ₹28,000.00 per month

Benefits

Provident Fund

Work Location

In person