Receptionist

Location

Belapur CBD , Navi Mumbai

Experience

at least 2 Years

Responsibilities

Front Desk Management

• Welcome and greet visitors, clients, vendors, and guests professionally.
• Ensure a positive first impression of the company.
• Guide visitors to the concerned department or employee.

Call Handling

• Answer incoming calls promptly and courteously.
• Transfer calls to the appropriate departments or employees.
• Record messages and ensure timely communication.

Visitor Management

• Maintain the visitor register and record entry and exit details.
• Inform the concerned employees about visitor arrivals.
• Coordinate visitor appointments and meeting schedules.

Administrative Support

• Handle incoming and outgoing courier and postal activities.
• Maintain front-office files, registers, and records.
• Assist HR and Admin with documentation and routine office tasks.

Daily Reporting

• Maintain visitor, courier, call, and appointment records as required.
• Report daily administrative issues and pending tasks to the reporting manager.
• Perform other reasonable front-office and administrative duties assigned by management.

Schedule and Appointment Management

• Manage and maintain the daily schedule of management, senior executives, and concerned employees as assigned.
• Schedule, confirm, reschedule, and coordinate meetings, appointments, and business discussions.
• Maintain the management calendar and ensure timely reminders for scheduled meetings, appointments, and important events.
• Coordinate with internal departments, clients, vendors, and visitors regarding meeting availability and timings.
• Avoid scheduling conflicts by checking calendar availability before confirming appointments.
• Track important deadlines, follow-up meetings, and pending appointments, and communicate reminders to the concerned persons.

Pay

₹15,000.00 - ₹20,000.00 per month

Work Location

In person