AM Back Office Procurement | Vadodara CC

Job Description

JOBDESCRIPTION

PositionTitle

AM - Back Office Executive – Non-Ferrous Procurement

Function/Department

PositionGrade

P1.4

Reportsto

Location/Region

Vadodara

ApprovedBy

Head()

JobPurpose

DirectReports

KeyFigures

Ø

The role is responsible for providing back-office support to the non-ferrous procurement function by managing procurement documentation, purchase orders, contracts, vendor coordination, supply chain follow-up, account reconciliation, and coordination with plants to ensure smooth and timely procurement operations.

TeamSize

Budget

MainResponsibilities,Authorities&Accountabilities

Prepare, process, and maintain purchase orders for copper, aluminium, and other non-ferrous metals as per approved terms and procurement requirements.

Support contract management activities including documentation, tracking of validity, delivery schedules, commercial terms, and compliance requirements.

Coordinate with vendors for order confirmation, dispatch details, delivery timelines, invoices, debit/credit notes, and required documentation.

Coordinate with plants for material requirements, delivery status, goods receipt, quality-related updates, and pending documentation.

Track supply chain movement and follow up for timely dispatch, transit updates, receipt of material, and closure of open purchase orders.

Maintain vendor master data, procurement records, rate contracts, order files, and supporting documents in an organized manner.

Assist in reconciliation of vendor accounts, purchase orders, invoices, payments, material receipts, and pending claims.

Follow up with accounts, finance, logistics, stores, and plant teams for resolution of invoice mismatches, payment issues, and reconciliation differences.

Prepare regular reports on open purchase orders, pending deliveries, vendor balances, contract status, and procurement MIS.

Ensure compliance with internal procurement processes, approval matrix, documentation standards, and audit requirements.

Requirements,Skills&Competencies

Qualification and Experience

Graduate in Commerce, Business Administration, Supply Chain, or any relevant discipline.

5–6 years of experience in procurement, preferably in non-ferrous metals such as copper and aluminium.

Accounting background or working knowledge of accounts reconciliation is preferable.

Experience in handling procurement documentation, purchase orders, vendor coordination, and plant coordination will be an added advantage.

Required Skills and Competencies

Good understanding of procurement processes, purchase orders, contracts, and vendor documentation.

Working knowledge of non-ferrous metals, especially copper and aluminium, will be preferred.

Strong coordination skills with the ability to follow up effectively with vendors, plants, logistics, finance, and internal stakeholders.

Basic accounting knowledge with ability to support reconciliation of vendor accounts, invoices, payments, and material receipts.

Good working knowledge of MS Excel, Oracle/ERP/SAP or similar procurement systems, and MIS reporting.

Strong attention to detail, documentation discipline, and ability to manage multiple open items.

Good written and verbal communication skills.

Ability to work under timelines and support business continuity in procurement operations.

Preferred Background

Candidates with prior experience in procurement back-office operations for copper, aluminium, base metals, engineering raw materials, or manufacturing/plant-based procurement will be preferred. Exposure to accounting, vendor reconciliation, Oracle/ERP systems, and supply chain coordination will be an added advantage

Job Snapshot

Updated Date

31-10-2026

Job ID

JOB_5512

Department

Procurement

Location

Vadodara, Gujarat, India

Employee Type

STAFF