Time office executive

Job Purpose

To manage and maintain employee attendance, shift schedules, leave records, overtime details, and time office operations while ensuring accurate attendance records and compliance with company policies and applicable labour laws.

Key Responsibilities

Maintain daily employee attendance records using biometric systems, access cards, or manual registers.

Monitor employee in-time, out-time, late coming, early leaving, and absenteeism.

Prepare and maintain shift schedules and weekly duty rosters.

Verify and process overtime (OT) details with proper departmental approval.

Maintain leave records, permission records, and compensatory off details.

Coordinate with department heads regarding attendance discrepancies and manpower requirements.

Prepare daily, weekly, and monthly attendance reports.

Provide accurate attendance and overtime data to the payroll team for salary processing.

Monitor contract labour attendance and maintain related records.

Ensure proper maintenance of time office documents and registers.

Handle employee attendance-related queries and grievances.

Ensure compliance with company attendance policies and applicable statutory requirements.

Maintain confidentiality of employee information and attendance records.

Educational Qualification

B.com/Mba

HR or Personnel Management qualification will be preferred.

Knowledge of labour laws and statutory compliance will be an added advantage.

Required Skills

Good knowledge of MS Excel and MS Office.

Experience in biometric attendance management systems.

Knowledge of shift management and overtime calculations.

Good communication and coordination skills.

Strong documentation and record-keeping skills.

Attention to detail and accuracy.

Ability to handle confidential employee information.

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Pay

From ₹18,000.00 per month

Benefits

Health insurance

Leave encashment

Work Location

In person