Office Executive – Accounts, Quotations & Tenders

About the Role

SMD Labs supplies laboratory chemicals, scientific equipment and analytical products to research institutes, pharmaceutical companies, industries and government organisations.

We need a dependable office executive who can independently handle quotations, tender documentation, GeM activities, basic accounts coordination and customer follow-ups.

This position is suited to someone who is organised, accurate with numbers and comfortable working with Excel, commercial documents and online portals.

Key Responsibilities

Quotations and Order Processing

• Prepare and revise customer quotations accurately.
• Check product names, catalogue numbers, quantities, pricing, discounts and GST.
• Coordinate with suppliers for prices, availability and delivery timelines.
• Track quotations and follow up with customers for order confirmation.

GeM and Tender Management

• Search relevant GeM bids and government tenders.
• Prepare bid documents, upload required files and track deadlines.
• Coordinate documentation for technical and commercial submissions.
• Maintain a tender tracker and follow up on submission status.

Accounts and Commercial Coordination

• Assist with purchase and sales entries, invoices and payment records.
• Coordinate with the accountant for GST-related documents and reconciliations.
• Follow up with customers for outstanding payments.
• Maintain organised digital records of quotations, purchase orders and invoices.

Customer Coordination

• Make professional calls for quotation follow-ups, payment reminders and order updates.
• Respond to routine customer enquiries by email and WhatsApp.
• Maintain daily activity reports and pending-task trackers.

Required Skills

• 2–4 years of relevant experience in office operations, commercial coordination, tender work or sales administration.
• Good working knowledge of MS Excel, Word, email and PDF documentation.
• Experience with GeM, government tenders, BOQs or e-procurement portals is strongly preferred.
• Understanding of GST, invoices, discounts and basic commercial calculations.
• Good written English and professional Hindi communication.
• Attention to detail, follow-through and the ability to manage multiple deadlines.

Who Should Apply?

Candidates who have actually prepared quotations, worked on GeM/tenders, handled commercial documentation or coordinated business operations.

This is not a receptionist-only, data-entry-only or field-sales position. Applicants should be comfortable taking ownership of tasks and meeting deadlines.

To apply: Send your updated CV mentioning your relevant experience, current/expected salary, notice period and the tender/GeM portals you have worked on.

Pay

₹10,000.00 - ₹25,000.00 per month

Work Location

In person