Personal Secretary

Job Title

Personal Secretary to Managing Director

Department

Administration / Management Office

Reports To

Managing Director

• Location:Kalamassery

Job Type

Full-time

Job Summary

To provide high-level secretarial and administrative support to the Director, ensuring smooth day-to-day operations, effective coordination with internal teams, clients, designers, and vendors.

Key Responsibilities

Secretarial & Administrative Support

• Manage Director's calendar, appointments, meetings, and travel schedules
• Handle incoming calls, emails, and correspondence on behalf of Director
• Prepare letters, reports, presentations, minutes of meetings, and quotations
• Maintain confidential files, documents, and records

Coordination - Interior Projects

• Follow up on project status, site updates
• Schedule client meetings, site visits, and design presentation
• Coordinate with vendors, suppliers, and contractors for materials and delivery

Client Handling

• Attend to walk-in clients and VIP clients professionally
• Handle client enquiries and direct them to the concerned department
• Maintain client database and follow-up records

Office Management

• Ensure smooth functioning of front office and management office
• Manage stationery, office supplies, and documentation
• Coordinate with HR & Accounts for leave, attendance, and petty cash-related matters

Required Skills & Qualifications

• Bachelor's Degree in any discipline
• Minimum 2-4 years experience as Personal Secretary / Executive Assistant, preferably in Interior / Construction
• Excellent communication skills in English & Malayalam
• Proficiency in MS Office, Excel, Email, WhatsApp Business, and basic CRM
• Strong organizational, multitasking, and time-management skills
• Pleasant personality, professional appearance, and high level of confidentiality
• Ability to handle pressure and prioritize tasks

Pay

₹25,000.00 - ₹26,000.00 per month

Benefits

Cell phone reimbursement

Provident Fund

Work Location

In person