Secretary / Executive Assistant

Key Responsibilities 1. Executive Assistance

• Act as the first point of contact for the Director.
• Manage the Director’s daily schedule, appointments, and meetings.
• Handle calls, messages, emails, and correspondence.
• Coordinate with clients, employees, vendors, and business associates.
• Screen meeting requests and prioritise important communications.
• Follow up on instructions and tasks assigned by the Director. 2. Local Travel & Coordination
• Accompany the Director for meetings, appointments, and business engagements across Delhi NCR.
• Coordinate daily travel schedules and transportation arrangements.
• Ensure timely arrival at meetings and appointments.
• Manage last-minute changes in schedules and travel plans.
• Be available to travel across Delhi, Gurugram, Noida, Faridabad, and Ghaziabad as required. 3. Communication & Liaison
• Serve as the communication link between the Director and internal and external stakeholders.
• Coordinate with different departments for updates and follow-ups.
• Manage visitors, calls, and meeting arrangements.
• Ensure smooth communication and execution of the Director’s instructions. 4. Confidentiality & Professionalism
• Maintain strict confidentiality regarding company and personal matters.
• Exercise discretion and maturity while handling sensitive information.
• Maintain professional etiquette and represent the Director appropriately.
• Handle responsibilities with integrity and accountability. 5. Daily Management
• Ensure the Director’s daily commitments are organised and executed smoothly.
• Anticipate requirements and take initiative without constant supervision.
• Maintain important documents, records, and meeting notes.
• Handle urgent assignments and changing priorities efficiently.