Back Office Executive

About us

Biochem Agencies is a 25-year-old distributor of diagnostics equipment and reagents. We supply hospitals and labs across the Kottayam to Trivandrum corridor. Our group is also expanding into North Kerala with a new office in Calicut, so the team is growing across the state.

The role

You’ll support our senior team member in running internal operations. That means placing vendor orders, keeping purchase and billing records accurate, and making sure documentation is complete and on time.

Responsibilities

• Prepare and follow up on purchase orders with vendors and principals
• Track vendor deliveries, shipments and pending orders
• Enter purchase bills and keep stock records accurate in Zoho Books
• Raise sales invoices, delivery challans and e-way bills from confirmed orders
• Coordinate with the store team on stock levels and reordering
• Maintain vendor, order and document records in an organised way
• Support payment reconciliation by keeping bills and records clean
• Handle general office administration and documentation
• Follow and help improve our standard processes

Requirements

• Graduate (B.Com or BBA preferred)
• 2–4 years of experience in purchase, billing or accounts
• Working knowledge of GST invoicing and e-way bills
• Experience with Zoho, Tally or similar software
• Good written English for vendor emails, plus Malayalam
• Strong attention to detail, and comfortable with Excel and email

Preferred

• Experience in medical, pharma or lab supplies
• Experience in inventory or vendor coordination
• Ability to work independently and follow up consistently

Pay

₹20,000.00 - ₹30,000.00 per month

Ability to commute/relocate

• Kottayam, Kerala 686003: Reliably commute or planning to relocate before starting work (Required)

Application Question(s)

• Which software have you used (Zoho, Tally, other)?
• Do you have experience with GST invoices and e-way bills?

Education

• Bachelor's (Required)

Language

• English and Malayalam (Preferred)

Work Location

In person