Operation Executive
Key Responsibilities1. Order Processing & Coordination
Receive confirmed orders from the sales team and verify all order details.
Understand client requirements, product specifications, quantities, branding details and delivery timelines.
Prepare and maintain order-wise operational records.
Coordinate with the sales team for missing information, approvals and client requirements.
Ensure smooth execution of orders from confirmation to final delivery.
Vendor & Supplier Management
Identify and coordinate with vendors for different gifting products.
Collect quotations, check pricing and negotiate with suppliers wherever required.
Share purchase requirements and confirm product availability.
Follow up with vendors regarding material readiness and delivery schedules.
Maintain updated vendor details, pricing and performance records.
Branding & Production Coordination
Coordinate with branding vendors for printing, engraving, laser marking, UV printing, screen printing and other customization requirements.
Share approved artwork, logos and branding specifications with vendors.
Ensure branding samples and mockups are approved before bulk production.
Follow up on production status and ensure work is completed within the committed timeline.
Coordinate corrections in case of branding errors or product defects.
Order Tracking & Follow-ups
Track all active orders from purchase to dispatch.
Maintain an order tracking sheet with current status, vendor details, production updates and expected delivery dates.
Handle multiple orders simultaneously without missing deadlines.
Regularly follow up with vendors and internal teams.
Proactively identify delays and communicate them to the concerned departments.
Quality Control
Check product quality, quantity and specifications before dispatch.
Verify branding quality, logo placement, colour and finishing.
Ensure products match the approved samples and client requirements.
Coordinate replacements or corrections for damaged or defective products.
Packing & Dispatch Management
Coordinate packing of products as per client requirements.
Arrange transportation and courier services through logistics partners.
Coordinate with Porter and other delivery partners for local deliveries.
Verify dispatch quantities, delivery addresses and invoices.
Track shipments and ensure timely delivery to clients.
Collect proof of delivery wherever applicable.
Inventory & Material Management
Maintain records of available stock and incoming materials.
Monitor product availability and coordinate stock replenishment.
Track unused materials and leftover stock from completed orders.
Maintain proper records of inward and outward material movement.
- Pay
- ₹18,000.00 - ₹25,000.00 per month
- Work Location
- In person
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