Import Scanning & Documentation Executive

Job Purpose

To manage, scan, organize, maintain, and digitally store company documents and records while ensuring accuracy, confidentiality, proper filing, and easy retrieval of all documentation.

Key Roles & Responsibilities

Scan all company-related documents, bills, invoices, challans, receipts, delivery documents, and other records.

Ensure scanned documents are clear, complete, readable, and properly arranged.

Maintain digital records in designated folders with proper file names and document references.

Handle physical files, paperwork, and documentation systematically.

Verify documents before scanning and ensure that no pages or important information are missing.

Upload scanned documents into the company's designated software, system, or shared folders.

Maintain proper records of inward and outward documents.

Coordinate with the Accounts, Operations, HR, and other departments for document collection and submission.

Maintain document registers, tracking sheets, and daily scanning reports.

Retrieve and provide required documents whenever requested by the concerned department or management.

Ensure proper backup and safe storage of all digital documents.

Maintain strict confidentiality of company records, financial information, client details, and business documents.

Ensure that documents are not misplaced, damaged, deleted, or shared with unauthorized persons.

Complete all assigned documentation and scanning work within the stipulated timelines.

Perform other documentation-related duties assigned by management from time to time.

Pay

₹15,000.00 - ₹25,000.00 per month

Work Location

In person