Accountant cum Admin

In the travel and tourism industry, an Accountant cum Admin (Rate Auditing \& Price Book) is responsible for ensuring the accuracy of vendor costs, preventing pricing errors, and maintaining up-to-date master price lists for tour packages, hotels, and transport.Core Job Responsibilities1. Rate Auditing \& Cost Verification

• Invoice Auditing: Cross-check incoming vendor bills (hotels, airlines, local transport, tour guides) against agreed contract rates.
• Discrepancy Resolution: Identify, flag, and resolve overcharges or billing errors directly with suppliers.
• Refund Tracking: Manage and track cancellations, amendments, and eligible vendor refunds.
• Margin Protection: Ensure actual tour operating costs align perfectly with estimated budgets to protect company profits. \[1]

Price Book Creation \& Maintenance

• Master Tariff Database: Build, update, and manage the company’s internal price books and Rate Sheets for all destinations.
• Contract Integration: Review seasonal vendor contracts (Peak, Lean, Shoulder seasons) and input accurate rates into the booking system.
• Markup Application: Apply standard company profit margins, taxes, and hidden fees to create final retail pricing.
• Dynamic Pricing Updates: Adjust price books quickly based on currency fluctuations, sudden fuel surcharges, or peak holiday tariffs. \[1]

Administrative \& Coordination Support

• Vendor Relationship Management: Maintain a centralized repository of active vendor contracts, non-disclosure agreements (NDAs), and contact details.
• Sales Support: Act as the internal point of contact for the sales and ticketing teams to clarify complex pricing or special group quotes.
• Record Keeping: Archive all past rate books and audit trails systematically for seasonal financial reviews.

Key Requirements \& Skills

• Industry Knowledge: Deep understanding of travel pricing structures, including FIT (Free Independent Traveler) rates, GIT (Group Inclusive Tour) rates, net rates, and gross margins. \[1]
• Technical Skills: Proficiency in MS Excel (Advanced formulas like VLOOKUP, XLOOKUP, and Pivot Tables are essential) and specialized Travel ERP software. \[1]
• Attention to Detail: High precision required to spot minor pricing discrepancies across multi-currency vendor invoices.

Pay

₹15,000.00 - ₹20,000.00 per month

Work Location

In person