HR Admin Executive

Human Resources • Assist in recruitment activities, including job postings and interview scheduling. • Coordinate employee onboarding and joining formalities. • Maintain employee records and HR documentation. • Track employee attendance, leave, and absenteeism. • Assist in payroll data preparation and employee information updates in odoo erp • Support employee engagement and welfare activities. Administration • Manage office administration and daily operational requirements. • Coordinate with vendors and service providers. • Maintain office supplies, stationery, and inventory records. • Arrange meetings and maintain conference room schedules. • Ensure smooth functioning of office facilities. Backend Operations • Maintain and update company records, databases, and documents. • Prepare reports, spreadsheets, and business correspondence. • Handle data entry and document management activities. • Coordinate with internal departments for operational support. • Ensure proper filing and record maintenance. Call Handling & Communication • Receive and attend incoming calls professionally. • Transfer calls to concerned departments and employees. • Handle customer and vendor inquiries. • Record important messages and ensure timely communication. • Follow up with candidates, employees, customers, and vendors when required. Documentation & Compliance • Prepare letters, agreements, appointment letters, and HR documents. • Maintain confidentiality of employee and company information. • Ensure proper filing and storage of official records. Additional Responsibilities • Remain available for urgent administrative or HR-related requirements whenever necessary. • Support management in special projects and operational activities. • Coordinate with all departments to ensure smooth workflow. Required Skills • Good communication and interpersonal skills. • Proficiency in MS Excel, Word, Outlook, and Google Workspace. • Strong organizational and multitasking abilities. • Professional telephone etiquette. • Data entry and documentation skills. • Ability to maintain confidentiality and accuracy. Key Performance Indicators (KPIs) • Accuracy of employee and company records. • Timely completion of HR and administrative tasks. • Effective call handling and response time. • Proper maintenance of documentation and reports. • Employee and management support satisfaction.