Executive Assistant - Founder's office

Executive Assistant – Founder’s Office

Department

Founder’s Office

Reports To

CEO

Location

Noida, Sector 62

Work Mode

In person

Employment Type

Full-time

Position Summary

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support the CEO in managing day-to-day operations, executive administration, strategic coordination, and external communication.

This role is at the core of the Founder’s Office, ensuring the CEO’s time, priorities, communication, and key initiatives are managed efficiently. In addition to executive support, the role will extend into founder branding, business development support, and community engagement.

The ideal candidate should be comfortable working in a fast-paced environment, possess excellent communication and organizational skills, and be capable of balancing multiple priorities while taking complete ownership of assigned responsibilities.

Key Responsibilities

Executive & Administrative Support

Manage the CEO’s calendar, including scheduling meetings, prioritizing requests, and optimizing time utilization.

Coordinate internal and external meetings, ensuring all required information and participants are aligned in advance.

Prepare and circulate Minutes of Meetings (MoMs) with clear action items, owners, and timelines.

Track follow-ups and ensure timely closure of action items across internal and external stakeholders.

Manage email coordination and communication on behalf of the CEO, wherever required.

Assist with the preparation of presentations, reports, business documents, meeting briefs, and other executive-level materials.

Maintain organized records, documents, and important business information.

Support the CEO in day-to-day administrative and operational requirements.

Founder’s Office & Strategic Coordination

Support the CEO in tracking and executing key strategic initiatives and priorities.

Coordinate with internal teams to ensure timely progress on projects and action items.

Prepare meeting agendas, background information, briefs, and follow-up trackers.

Proactively identify pending tasks, dependencies, and deadlines requiring the CEO’s attention.

Act as a coordination point between the CEO and internal/external stakeholders.

Handle sensitive and confidential information with a high level of discretion and professionalism.

Business Development & External Engagement

Support the CEO with business development initiatives, networking activities, and strategic outreach.

Research potential clients, partners, investors, industry leaders, communities, and other relevant stakeholders.

Assist with preparation for external meetings, conferences, networking events, and business discussions.

Maintain structured databases and follow-up trackers for external relationships and opportunities.

Support community engagement and relationship-building initiatives on behalf of the CEO.

Required Qualifications

Bachelor’s degree in Business Administration, Management, Communications, Marketing, or a related field.

0–1 years of experience as an Executive Assistant, Executive Coordinator, Founder’s Office Associate, Management Trainee, or in a similar role.

Excellent verbal and written communication skills.

Strong organizational and time-management abilities.

Excellent proficiency in MS Office / Google Workspace, particularly PowerPoint, Excel/Sheets, Word/Docs, and Calendar management.

Strong attention to detail and ability to manage multiple priorities simultaneously.

Comfortable handling confidential and sensitive information.

Strong follow-up and stakeholder-management skills.

Ability to work independently with minimal supervision.

Strong understanding of LinkedIn and professional social media communication.

Good content-writing and editing skills.

Preferred Skills

Prior experience supporting a CEO, Founder, CXO, or senior leadership team.

Experience in a startup, SaaS, technology, or fast-paced business environment.

Experience managing a founder’s or executive’s LinkedIn presence.

Basic understanding of social media analytics and content strategy.

Exposure to business development, networking, or community management.

Strong research and presentation skills.

Familiarity with tools such as Canva, LinkedIn analytics, CRM platforms, Notion, Slack, or similar productivity tools would be an advantage.

Key Competencies

Executive Support & Calendar Management

Organization & Time Management

Stakeholder Management

Communication & Follow-up

Social Media Management

Founder Personal Branding

Content & Communication Strategy

Business Research

Business Development Support

Strategic Coordination

Presentation & Reporting

Problem Solving

Attention to Detail

Confidentiality & Discretion

Ownership & Accountability

What We’re Looking For

We are looking for someone who is proactive, dependable, articulate, and highly execution-oriented. The right candidate should be able to anticipate the CEO’s requirements, manage competing priorities, follow through on commitments, and represent the Founder’s Office with professionalism.

This is a high-ownership role with exposure to executive decision-making, business strategy, networking, founder branding, and cross-functional business initiatives. The candidate should be comfortable taking initiative and operating effectively in an evolving, fast-paced environment.

Pay

₹20,000 - ₹40,000 per month

Pay

₹20,000.00 - ₹40,000.00 per month

Work Location

In person