Account Executive

To ensure proper audit, verification, documentation, compliance, cost control, and management reporting for project sales orders, purchase orders, invoices, service bills, material consumption, expenses, GST/TDS, inventory adjustments, and related project transactions.

Key Responsibilities

Sales Order & Project Documentation Audit

Verify and audit KOM documents related to projects.

Conduct Sales Order (SO) audits and verify supporting documents.

Audit Retainer Invoices and ensure they are supported by proper documentation and approvals.

Conduct Invoice audits, including verification of quantities, rates, taxes, terms, and supporting documents.

Check Invoice Bundles for completeness and accuracy.

Verify PO Reports against relevant project requirements and records.

Check Packaging Lists and reconcile them with Sales Orders and project requirements.

Verify the Actual Cost Sheet before dispatch.

Ensure required Management Approval is obtained in cases of

Zero PR

Negative PR

Other exceptional/irregular transactions

Export Sales Orders & Invoice/Bill Audit

Audit Export Sales Orders, Export Invoices, and related bills.

Verify supporting documents and ensure accuracy of export-related transactions.

Check export documentation, billing, and accounting records for completeness and compliance.

Expense & Service Bill Audit

Audit project-related expenses and service bills, including

FIBA expenses

FedEx/Courier expenses

Customs Duty

Other utility and service expenses

Verify bills against supporting documents, POs, approvals, and applicable project requirements.

Identify discrepancies, duplicate claims, incorrect charges, or missing documentation.

Inventory & Material Audit

Check Inventory Adjustments and ensure proper authorization and documentation.

Verify Bundle quantities in cases of material shortfall.

Audit DCs (Delivery Challans) for

Shortfall material

Additional material

Non-billable material

Project-related material movements

Verify material movements against project requirements and supporting records.

Reconcile material consumption with project records and actual usage.

Project Cost & Consumption Monitoring

Review project Actual Cost Sheets before dispatch.

Verify material consumption against project requirements and approved quantities.

Prepare and review Turnover Reports.

Monitor and audit Material Consumption Reports.

Highlight significant cost variations, shortages, excess consumption, and unusual transactions to management.

Monthly Audit & MIS Activities

The following activities are to be completed and updated on a monthly basis

Update and maintain the KOM List.

Update the PO List.

Prepare/review Turnover Reports.

Review Material Consumption Reports.

Conduct TDS Audit.

Conduct GSTR-1 Audit.

Conduct GSTR-3B Audit.

Reconcile relevant records and report discrepancies to management.

Maintain proper audit trails and supporting documentation.

Weekly Follow-Up & Management Reporting

The following activities are to be performed on a weekly basis

Follow up on pending service bills from the Commissioning and VISION teams.

Prepare and report the pending service bill status to management on a weekly basis.

Follow up with concerned departments for timely submission, correction, approval, and processing of pending bills.

Follow up on the Production Manpower Sheet and ensure timely submission and completeness of records.

Escalate overdue or unresolved matters to management.

Key Controls & Compliance

Ensure all transactions are supported by appropriate documents and approvals.

Verify compliance with company policies and established internal controls.

Identify financial, documentation, inventory, billing, and process discrepancies.

Ensure exceptions such as Zero PR / Negative PR are properly approved before processing.

Maintain confidentiality and accuracy of financial and project-related information.

Ensure timely completion of audits and submission of reports to management.

Accurate and timely audit of project and service-related transactions.

Proper documentation and approval compliance.

Identification and reporting of discrepancies and exceptions.

Weekly pending service bill status report.

Monthly audit and MIS reports.

Accurate project turnover and material consumption reporting.

Effective monitoring of project costs, inventory, billing, and statutory compliance.

Educational Qualification other Skill

B.Com / BBA / BMS or equivalent qualification.

2–5 years of experience in Project Accounts, Internal Audit, Finance Operations, or MIS.

Strong working knowledge of ERP systems, accounting software, and finance modules.

Familiarity with Zoho tools/software and other ERP platforms.

Proficiency in Advanced Excel, including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, data reconciliation, and MIS reporting.

Working knowledge of GST, TDS, invoicing, purchase orders, sales orders, inventory, and project accounting.

Ability to extract, reconcile, verify, and analyze data from ERP systems.

Pay

₹20,000.00 - ₹40,000.00 per month

Benefits

Flexible schedule

Provident Fund

Work Location

In person