Executive Assistant – Founder’s Office

Executive Assistant, Founder’s Office.

Job Description

Youth For Seva is looking for a dynamic, committed and highly organised Executive Assistant to the Founder.

The role will work closely with the Founder to support organisational priorities, strengthen coordination with

key stakeholders, and ensure that ideas, decisions and commitments are translated into timely and effective

action. The ideal candidate will be proactive, resourceful and comfortable working in a fast-paced,

purpose-driven environment.

Roles & Responsibilities

Calendar & Priority Management

Manage the Founder’s calendar, appointments, priorities, travel schedules, and day-to-day commitments to

ensure effective utilisation of time.

Stakeholder Coordination

Coordinate with senior stakeholders, internal teams, partners, and external organisations on behalf of the

Founder, ensuring timely communication and follow-up.

Meeting & Follow-up Management

Coordinate meetings, prepare agendas and relevant materials, document key action points, and track

follow-ups to ensure timely closure.

Project & Initiative Support

Support the Founder on key organisational projects, strategic initiatives, and special assignments through

research, coordination, documentation, and execution.

Research & Documentation

Conduct research, compile information, prepare briefs, presentations, reports, and other documents to

support the Founder’s decision-making and engagements.

Communication Support

Assist with correspondence, presentations, communication material, and other requirements related to the

Founder’s internal and external engagements.

Technology & AI Enablement

Use technology, AI tools, and digital platforms creatively to improve productivity, research, communication,

coordination, and execution.

Travel & Event Coordination

Coordinate logistics for meetings, events, conferences, and field visits, and travel as required to support the

Founder’s engagements.

Proactive Support

Anticipate the Founder’s requirements, identify potential gaps or follow-ups, and take ownership of tasks to

ensure smooth execution of priorities.

Confidentiality & Discretion

Handle sensitive information and communications with a high degree of professionalism, confidentiality,

maturity, and discretion.

Qualifications and Skills

Selection Criteria

The ideal candidate is someone who is proactive, organised, and comfortable working closely with senior

leadership in a fast-paced, purpose-driven environment. They should have excellent communication and

coordination skills, strong attention to detail, the ability to anticipate needs and take ownership, and a genuine

commitment to social impact. The candidate should also be comfortable using technology and AI tools to

improve efficiency and execution.

Education Bachelor's degree in any relevant discipline. A Master's degree or relevant professional

qualification is an added advantage.

Experience Minimum 2 to 3 Years

Languages needed English, Kannada, Hindi

Work Timing 9:30 to 6:30, 5.5 Days a week

Location Bengaluru

Skills Required Excellent verbal and written communication skills.

Strong organisational, coordination, and time-management abilities.

Excellent stakeholder management and interpersonal skills.

Strong proficiency in MS Office, digital collaboration platforms, and productivity

tools.

Proficiency in AI tools and the ability to use them creatively for research,

communication, and execution.

Strong research, documentation, and presentation skills.

Strong problem-solving, follow-up, and execution skills.

Other Requirements Willingness and flexibility to travel for meetings, events, conferences, and field

visits as required.

Ability to work in a fast-paced and dynamic environment with changing

priorities.

Proactive approach with a strong sense of ownership and accountability.

Passion for social impact and alignment with Youth For Seva’s mission and

values.

If you are interested, please send your resume to recruitments@youthforseva.org with the subject line “Your

Name_Applying for the Role of Executive Assistant, Founder’s Office” OR apply through our Youth For Seva

Careers Page.