Procurement Manager (Civil & Interior Projects)

Job description

Position

Procurement Manager

Role

Procurement Manager (Commercial Real Estate), Civil

Department

Procurement

Location

HSR Layout, Bengaluru

Working Days

Monday to Saturday (6 Days a Week)

Industry Type

Real Estate (Co-working), Managed Office Spaces

Employment

Full Time, Permanent

Experience

5 to 15 years

CTC

Negotiable based on Experience

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Job Description

Procurement Manager

Department

Procurement / PRCR

Location

HSR Layout, Bangalore

Working Days

6 Days, Monday to Saturday

Industry

Managed Office Spa ces / Coworking / Commercial Interiors / Design & Build / Corporate Fit-Outs

Role Summary

We are looking for an experienced and commercially strong Procurement Manager to manage end-to-end procurement for commercial office interior projects, managed office spaces, coworking facilities, and design-build fit-out works.

The role requires deep procurement expertise across Civil, Interior, MEP, Furniture, HVAC, Electrical, Plumbing, Firefighting, Networking, Security, Access Control, CCTV, IT infrastructure, loose furniture, workstations, pantry equipment, and facility-related materials and services.

The Procurement Manager will be responsible for vendor development, rate negotiation, BOQ-based procurement, RFQ management, comparative analysis, purchase orders, subcontractor finalization, cost control, delivery coordination, documentation, compliance, and team management.

This role requires close coordination with Design, Projects, Site Execution, CRM, Facilities, Finance, Accounts, Clients, Landlords, Consultants, Contractors, and Vendors to ensure timely, cost-effective, quality-compliant, and project-aligned procurement.

Key Responsibilities1. End-to-End Procurement Management

• Manage the complete procurement lifecycle for commercial office interior and managed workspace projects.
• Handle procurement for Civil, Interior, MEP, HVAC, Electrical, Plumbing, Firefighting, Networking, Security, Furniture, Fixtures, Equipment, and Facility-related requirements.
• Review project requirements, BOQs, drawings, specifications, layouts, site requirements, and execution timelines.
• Prepare and issue RFQs/RFPs to vendors, suppliers, contractors, and subcontractors.
• Prepare comparative statements, negotiate commercial terms, finalize vendors, and release purchase orders.
• Ensure timely availability of materials and services at site as per project schedule.
• Coordinate with project managers and site teams to avoid delays due to procurement gaps.
• Track procurement status across multiple sites and multiple project stages.
• Ensure procurement planning is aligned with execution sequencing, handover deadlines, and client commitments.

BOQ, RFQ, Vendor Quote & Commercial Evaluation

• Work with Design, Projects, QS/Estimation, and Site teams to understand BOQ requirements.
• Validate material specifications, quantities, brands, technical details, and delivery timelines.
• Prepare RFQs with clear specifications, scope of work, quantities, terms, and project timelines.
• Obtain multiple vendor quotations and prepare detailed comparative statements.
• Evaluate vendors based on price, quality, delivery capability, credit terms, service support, past performance, and compliance.
• Negotiate rates, discounts, payment terms, warranties, delivery schedules, replacement terms, and penalty clauses.
• Recommend commercially suitable vendors without compromising project quality or timelines.

Vendor Management & Vendor Development

• Identify, evaluate, onboard, and maintain a strong vendor base for all procurement categories.
• Develop reliable vendors for civil works, interior materials, modular furniture, loose furniture, HVAC, electrical, plumbing, firefighting, networking, IT, CCTV, access control, housekeeping, facility consumables, and AMC-related services.
• Maintain vendor master data, approved vendor lists, rate cards, service categories, vendor credentials, GST details, compliance documents, and performance history.
• Build long-term vendor relationships to ensure better pricing, priority delivery, flexible payment terms, and consistent quality.
• Conduct vendor performance reviews based on quality, delivery, responsiveness, pricing, compliance, and after-sales support.
• Develop backup vendors for critical materials and services to avoid project dependency risks.
• Continuously explore new vendors, brands, materials, and cost-effective alternatives.

Cost Control, Budgeting & Cost Optimization

• Monitor procurement budgets for each project and ensure purchases remain within approved cost limits.
• Support project costing, budgeting, estimation, and value engineering initiatives.
• Track price fluctuations for key materials such as plywood, laminates, glass, steel, aluminium, cables, lights, furniture, tiles, cement, gypsum, paint, HVAC items, and electrical materials.
• Recommend cost-saving alternatives without compromising quality, durability, safety, or client specifications.
• Compare market rates and negotiate aggressively to achieve cost optimization.
• Maintain rate contracts for frequently used materials and services.
• Identify opportunities for bulk procurement, preferred vendor pricing, standardization, and reusable vendor frameworks.
• Support Finance and Accounts teams in invoice verification, payment processing, debit notes, credit notes, and vendor reconciliations.

Civil, Interior & MEP Material Procurement

The candidate must have strong working knowledge of materials and services including

Civil Materials

• Cement, sand, aggregates, blocks, bricks, concrete, steel, waterproofing materials, tiles, adhesives, grouts, repair compounds, site consumables, and construction chemicals.

Interior Materials

• Plywood, MDF, laminates, veneers, edge bands, hardware, glass, aluminium sections, partitions, gypsum boards, ceiling systems, flooring, carpets, vinyl, tiles, paints, wallpapers, acoustic pane