Executive Assistant to Managing Director

Executive Assistant to Managing Director (EA to MD)

Industry

F&B / Ice Cream QSR

Location

Kolkata

Reporting To

Managing Director

Employment Type

Full-Time

About the Role

We are looking for a highly organised, proactive, and business-oriented Executive Assistant to the Managing Director to work closely with the MD in managing day-to-day priorities, business follow-ups, meetings, and strategic initiatives across the organisation.

The ideal candidate should be sharp, dependable, highly responsive, and comfortable working in a fast-paced entrepreneurial environment.

Key Responsibilities

Manage the MD’s calendar, meetings, appointments, travel, and daily schedule.

Act as the key coordination point between the MD and internal teams, store teams, vendors, consultants, and external stakeholders.

Track and follow up on tasks, deadlines, action points, and commitments assigned by the MD.

Prepare MIS reports, presentations, business updates, dashboards, and meeting briefs.

Coordinate with Operations, HR, Finance, Procurement, Marketing, Kitchen/NPD, and Store teams.

Monitor store performance, sales, operational issues, new store openings, and critical business updates.

Conduct research and prepare information required for business decisions and expansion plans.

Maintain confidential business information and handle sensitive matters with discretion.

Draft and manage emails, WhatsApp communications, letters, reports, and official correspondence on behalf of the MD.

Coordinate meetings and ensure MoMs and action points are documented and followed through.

Assist the MD in new store launches, vendor negotiations, recruitment, events, and strategic projects.

Ensure important matters are escalated to the MD promptly and that decisions are effectively communicated to the relevant teams.

Desired Candidate Profile

Graduate/MBA preferred.

1–4 years of experience in Executive Assistant, Management Trainee, Business Coordination, Operations, or similar roles.

Prior experience in F&B, QSR, Retail, Hospitality, FMCG, or a startup will be an advantage.

Excellent communication and interpersonal skills.

Strong command of MS Excel, PowerPoint, Google Workspace, and WhatsApp Business.

Excellent follow-up and coordination skills.

Ability to manage multiple priorities and work under pressure.

Strong attention to detail and problem-solving ability.

High level of confidentiality, maturity, ownership, and professionalism.

Willingness to work in a dynamic, founder/MD-driven environment.

Key Traits We Are Looking For

Ownership | Proactiveness | Confidentiality | Communication | Follow-up | Problem Solving | Business Acumen | Speed of Execution

What the Role Offers

Direct exposure to the MD and senior management.

Opportunity to work across business strategy, operations, expansion, and brand development.

High-growth environment with exposure to multiple functions of an F&B/QSR business.

Significant learning and career-growth opportunities.

Pay

From ₹35,000.00 per month

Work Location

In person