Accounts Manager

JOB DESCRIPTION – MANAGER, ACCOUNTS Organization: AAS – Aim for the Awareness of Society Position: Manager – Accounts Department: Finance & Accounts Location: Indore, Madhya Pradesh Reporting To: Director / Senior Management Experience Required: 3–5 Years Employment Type: Full-Time Sector: NGO / Development Sector Salary: Not a constraint for the right candidate About AAS AAS – Aim for the Awareness of Society is a development-sector organization working towards the protection and holistic development of children and communities. The organization implements various development programs in partnership with donors, CSR organizations, foundations, government departments, and other stakeholders. About the Position AAS is looking for a competent and experienced Manager – Accounts to manage the organization’s accounting, financial reporting, statutory compliance, donor/project financial management, budgeting, audits, and internal financial controls. The position requires a professional with a sound understanding of NGO accounting and statutory compliances applicable to NGOs in India, along with the ability to manage multiple projects, grants, and donor requirements. Key Responsibilities 1. Accounting & Financial Management - Manage and supervise day-to-day accounting activities, including receipts, payments, journal entries, bank transactions, advances, reimbursements, and other financial transactions. - Ensure timely and accurate recording of transactions in Tally/accounting software. - Maintain project-wise, donor-wise and cost-centre-wise books of accounts. - Review vouchers, bills and supporting documents before processing payments. - Monitor and ensure timely adjustment of staff, project and vendor advances. - Conduct monthly bank and ledger reconciliations. - Maintain the Fixed Asset Register and other financial records. - Ensure systematic filing and proper maintenance of all financial documentation. 2. NGO Statutory & Regulatory Compliance Ensure timely compliance, documentation, reporting, and coordination related to applicable statutory requirements, including: - Income Tax provisions applicable to charitable/non-profit organizations. - 12A/12AB and 80G related compliance and documentation. - TDS deduction, deposit and filing of applicable returns. - GST compliance, wherever applicable. - PF, ESIC and Professional Tax compliance, wherever applicable. - FCRA accounting and compliance, wherever applicable. - Support preparation and filing of statutory returns applicable to the organization. - Maintain an organizational Compliance Calendar and ensure adherence to all statutory deadlines. 3. Grant & Donor Financial Management - Maintain accurate project-wise and donor-wise accounts. - Monitor expenditure against approved project budgets. - Ensure expenditures comply with donor agreements, approved budgets, financial policies, and applicable regulations. - Prepare periodic financial reports for donors and management. - Prepare Utilization Certificates (UCs), Statements of Expenditure (SOEs) and other donor-required financial statements. - Track fund utilization and project-wise budget balances. - Coordinate with program teams for financial planning, documentation, and budget utilization. - Support donor financial reviews, due diligence exercises, and audits. 4. Budgeting, MIS & Financial Reporting - Support preparation of annual organizational and project budgets. - Prepare monthly/quarterly Budget vs. Actual reports. - Analyse significant budget variances and provide explanations to management. - Prepare monthly financial MIS, cash-flow and fund-position reports. - Monitor project expenditure and highlight potential over-utilization or under-utilization of budgets. - Provide timely financial information to management for decision-making. 5. Audit & Internal Controls - Coordinate statutory, internal, donor and project audits. - Prepare audit schedules, reconciliations and supporting documentation. - Ensure timely closure of audit observations and recommendations. - Strengthen internal financial controls and ensure adherence to financial policies and SOPs. - Review procurement and payment documentation from a financial compliance perspective. - Identify financial and process risks and recommend corrective measures. 6. Vendor & Payment Management - Review vendor bills, quotations, purchase orders and supporting documentation before payment. - Ensure timely processing of approved vendor, staff and project payments. - Monitor outstanding liabilities, advances and receivables. - Ensure correct TDS/GST treatment of applicable payments. - Conduct vendor and ledger reconciliations. - Coordinate with banks and vendors for payment-related matters. 7. Team & Program Coordination - Supervise and guide Accounts team members. - Coordinate with project/program teams and field offices for timely submission of financial documents. - Guide teams on financial policies, procurement documentation and donor requirements. - Provide orientation to project staff on accounting and compliance processes. - Work closely with senior management on financial planning, reporting, compliance, and risk management. Qualification & Experience - B.Com / M.Com / MBA (Finance) or equivalent qualification from a recognized university. - CA Inter/CMA Inter or relevant professional qualification will be an added advantage. - Minimum 3–5 years of relevant experience in Accounts & Finance. - Prior experience with an NGO, Trust, Society, Section 8 Company, CSR implementing agency or development-sector organization is highly preferred. - Experience in managing multiple donor-funded/CSR projects will be an added advantage. Required Knowledge & Skills - Strong working knowledge of Tally Prime/Tally ERP and MS Excel. - Sound understanding of NGO accounting and financial management. - Working knowledge of 12A/12AB, 80G, TDS, GST, PF, ESIC and FCRA requirements, as applicable.