Virtual Administrative and Executive Assistant

To qualify for this position, please include

• Your updated resume
• A link to your video introduction

Are you an organized, proactive Virtual Assistant with a background in admin, executive support, or project management? We're hiring multiple VAs to support growing service-based businesses — and you might be the perfect fit.

We’re looking for detail-oriented assistants with 2+ years of experience who are confident communicators, comfortable with tech, and able to handle multiple priorities without dropping the ball.

If you’re the kind of person who brings structure to chaos, keeps projects on track, and takes pride in delivering a great client experience — we’d love to hear from you.

Your Core Responsibilities

Client Communication & Support

Respond to emails, follow up with leads, manage calls, and build strong client relationships.

CRM Management

Use tools like HubSpot, Jobber, Salesforce, or similar to track interactions, update records, and manage client pipelines.

Project & Schedule Coordination

Book appointments, coordinate painting/construction projects, and optimize schedules for field teams and crews.

Marketing Assistance

Help with content creation for emails and social media. Use Canva or Adobe Express to design simple graphics and visual assets.

Digital Resourcefulness

Research tools, platforms, and best practices to streamline operations and improve the customer experience.

You’ll Stand Out If You Have Experience In...

The painting, construction, or contracting industries

Real estate support or property management (especially if renovation-related)

Service businesses like landscaping, roofing, HVAC, plumbing, or electrical work

Industry familiarity is a major plus, but not required.

Must-Have Skills & Qualities

Excellent English — both written and verbal; professional phone presence is a must

Strong Communication — confident with emails, scripts, client updates, and documentation

Project Literacy — able to read job scopes, contracts, and client requests with accuracy

Organizational Strength — juggle tasks, follow up consistently, and ensure no detail is missed

Tech-Savvy — comfortable with Google Workspace, Slack, ClickUp, CRMs, and open to learning new systems

Client-Focused — personable, friendly, and able to build trust with customers and internal teams

Proactive Problem-Solver — you anticipate challenges and take initiative without being told

Bonus Skills (Not Required, But Great to Have)

Canva/Adobe design experience

Social media content scheduling & engagement

QuickBooks or invoicing tools

Lead management or sales follow-up

Why This Role Matters

You’ll be the engine that keeps operations running smoothly and clients feeling supported. Your contributions will directly free up time for leadership to focus on growth, service quality, and big-picture strategy.

Ideal Personality Profile

Self-starter with initiative

Clear, professional communicator

Calm, confident multi-tasker

Positive and collaborative team player

Ready to Apply?

Send us a message to get the direct application link. We’re excited to meet you!

Originally posted on Himalayas