Purchase Executive- Rohini Sector-16

Job Purpose

To support the procurement of indirect materials — engineering spares, repair & maintenance (R&M) items, and general consumables — ensuring uninterrupted plant operations. The role is primarily execution-focused: raising and closing purchase orders, following up with vendors for timely delivery, and coordinating with stores/maintenance teams so that engineering and consumable stock-outs never cause a line stoppage.

Key Responsibilities

Purchasing & Order Management

• Raise Purchase Requisitions/Purchase Orders for engineering spares, R&M items, and consumables (housekeeping, safety, PPE, stationery, MRO items, etc.) based on indents from maintenance, production, and admin teams
• Obtain and compare quotations from approved vendors; negotiate price, delivery, and payment terms within defined limits
• Ensure correct item codes, specifications, and quantities are captured in the ERP system before PO release, Vendor Follow-up & Delivery
• Track open POs on a daily basis and follow up proactively with vendors to ensure on-time delivery
• Coordinate with stores/security for smooth inward of material (GRN completion, quality checks, documentation)
• Escalate delayed or short supplies promptly to avoid production/maintenance downtime
• Maintain a running tracker of pending orders, expected delivery dates, and ageing

Vendor Development & Coordination

• Identify and onboard new local/regional vendors for engineering and consumable items as needed
• Maintain updated vendor master data (contacts, rate lists, lead times) in the ERP
• Support periodic vendor evaluation on delivery reliability, quality, and pricing

Inventory & Stock Support

• Monitor minimum stock levels for critical spares and consumables; raise timely replenishment requests
• Support cycle counts/physical verification of engineering stores in coordination with the stores team

Coordination & Reporting

• Work closely with Engineering, Maintenance, Production, and Stores teams to understand urgency and criticality of items
• Prepare daily/weekly status reports on open orders, pending deliveries, and urgent items for the Purchase Manager
• Maintain proper filing/documentation of POs, invoices, and vendor correspondence

Required Qualifications & Skills

• Graduate in any discipline; Diploma/Degree in Mechanical/Electrical Engineering preferred given the technical nature of R&M items
• 1–2 years of relevant experience in purchase, stores, or procurement — manufacturing plant experience strongly preferred
• Working knowledge of an ERP system (SAP/ERPNext or similar) for PO creation, GRN, and vendor master maintenance
• Good proficiency in MS Excel (VLOOKUP, pivot tables, basic tracking sheets)
• Basic understanding of engineering spares, consumables, and R&M terminology
• Strong follow-up discipline, ownership, and ability to work under production-linked urgency
• Good communication skills is English/Hindi for vendor coordination
• Willingness to travel locally to vendors as required

Pay

₹18,000.00 - ₹25,000.00 per month

Benefits

Paid sick time

Work Location

In person