Administration Officer/Receptionist

Job Description – Admin Executive / Front Office Executive

Position

Admin Executive / Front Office Executive

Department

Administration / HR & Admin

Location

Chennai

Experience

1–3 Years

Employment Type

Full-Time

Job Summary

We are looking for a well-organized and presentable Admin Executive / Front Office Executive to manage front-office operations, administrative activities, visitor coordination, and day-to-day office support. The candidate should have good communication skills, a professional attitude, and the ability to coordinate with employees, clients, vendors, and management.

Key Responsibilities

Front Office Operations

Manage the reception/front desk and handle incoming calls, emails, and visitors professionally.

Welcome and coordinate with clients, candidates, vendors, and other visitors.

Maintain visitor records and ensure proper visitor coordination.

Handle incoming and outgoing courier and postal activities.

Receive and distribute documents and communications to the concerned departments.

Maintain a professional and organized reception area.

Administration

Handle day-to-day office administrative activities.

Coordinate with vendors for office supplies, stationery, housekeeping, maintenance, and other requirements.

Maintain records of office assets, stationery, and administrative documents.

Monitor office requirements and ensure timely availability of essential items.

Coordinate with housekeeping, security, maintenance, and other support staff.

Assist in arranging meetings, conference rooms, refreshments, and other office requirements.

Support management and HR with administrative coordination as required.

Employee & Internal Coordination

Assist employees with general administrative requirements.

Coordinate internal meetings and office activities.

Support HR in employee documentation, onboarding arrangements, and other administrative activities when required.

Maintain proper records and trackers related to administration.

Follow up with concerned teams on pending administrative requirements.

Required Skills

Good verbal and written communication skills.

Professional and presentable personality.

Good coordination and interpersonal skills.

Strong organizational and time-management skills.

Basic knowledge of MS Office, especially Word and Excel.

Ability to handle multiple administrative tasks efficiently.

Ability to communicate with employees, clients, vendors, and visitors professionally.

Good follow-up skills and attention to detail.

Qualification

Any Graduate.

Previous experience in Front Office, Administration, Reception, or HR & Admin will be preferred.

Preferred Candidate

Immediate joiners are preferred.

Candidates who are comfortable handling both front-office and administrative responsibilities.

Should be proactive, responsible, and able to work independently.

Job Types

Full-time, Fresher

Pay

₹150,000.00 - ₹300,000.00 per year

Benefits

Commuter assistance

Food provided

Leave encashment

Provident Fund

Work Location

In person