Dispatch Executive

JOB DESCRIPTION – DISPATCH CLERK

Designation

Dispatch Clerk

Department

Dispatch

Educational Qualification

BBA, BCom or Dispatch / Warehouse operations.

Location

Ponneri

Experience

2-5 Years

Contact Mail Id

hr-admin@ysmimpex.in

Contact Nos

98413 32966 & 85250 00911

Salary

Rs.20,000/- to Rs.25,000/-

Job Purpose

To efficiently coordinate and maintain all dispatch-related activities, ensuring materials, documents, and goods are properly checked, documented, packed, and dispatched to the correct destination within the required timelines.

Key Responsibilities

Dispatch Operations

Prepare and process daily dispatches as per approved instructions.

Verify materials against delivery challans, invoices, purchase orders, and dispatch documents.

Coordinate with stores, production, purchase, accounts, and logistics teams for timely dispatch.

Ensure the correct quantity and material are dispatched to the respective customer/site.

Documentation

Prepare delivery challans, dispatch notes, invoices, packing lists, and other required documents.

Maintain proper records of all incoming and outgoing materials.

Ensure dispatch documents are complete and properly authorized before dispatch.

Maintain both physical and electronic dispatch records.

Vehicle & Transport Coordination

Coordinate with transporters and drivers for vehicle arrangements.

Verify vehicle details and loading requirements before dispatch.

Record vehicle number, driver details, dispatch time, destination, and material details.

Follow up with transporters regarding delivery status.

Material Verification & Loading

Coordinate with the Stores/Production team for material availability.

Check material quantity and identification before loading.

Ensure materials are properly packed and safely loaded.

Report any shortage, damage, or mismatch immediately to the concerned supervisor.

System & Excel Updates

Update daily dispatch details in Excel or ERP/software.

Maintain dispatch registers and tracking sheets.

Prepare daily/weekly dispatch reports as required by management.

Track pending and completed dispatches.

Coordination & Follow-up

Coordinate with customers/sites regarding delivery requirements.

Follow up on pending deliveries and proof of delivery (POD).

Communicate any dispatch delays or issues to the concerned department.

Maintain proper communication with internal and external stakeholders.

Compliance & Safety

Ensure dispatches are carried out according to company procedures.

Follow safety requirements during loading and unloading activities.

Ensure necessary transport and statutory documents are available with the shipment.

Required Skills

Good knowledge of dispatch and logistics procedures.

Basic knowledge of MS Excel and MS Office.

Pay

₹20,000.00 - ₹25,000.00 per month

Benefits

Flexible schedule

Work Location

In person