Event Co-ordinator

Event Coordinator

Position Overview

We are looking for a highly motivated and detail-oriented Event Co-Ordinator to join our dynamic team. The ideal candidate will be responsible for planning, coordinating, and executing a variety of events, ranging from corporate meetings to social gatherings. This role requires creativity, strong organizational skills, and the ability to manage multiple tasks simultaneously.

Responsibilities

Event Planning and Coordination

Conceptualise, plan, and execute a wide range of events, ensuring they align with the client's objectives and expectations.

Coordinate logistics, including venue selection, catering, decorations, and audio-visual requirements.

Client Interaction

Act as the primary point of contact for clients, understanding their event needs and providing excellent customer service.

Regularly communicate with clients to provide updates and address any concerns.

Vendor Management

Source and negotiate with vendors for event-related services, including catering, audio-visual equipment, and transportation.

Build and maintain strong relationships with vendors to ensure quality services.

Budget Management

Develop and manage event budgets, ensuring cost-effectiveness and adherence to financial constraints.

Keep accurate records of expenses and provide regular budget updates to clients.

On-Site Event Coordination

Oversee on-site event setup, ensuring everything runs smoothly and according to plan.

Address any issues or challenges that may arise during events promptly and professionally.

Creative Input

Contribute creative ideas for event themes, decorations, and experiences to enhance overall guest satisfaction.

Stay updated on industry trends to bring innovative concepts to the planning process.

Post-Event Evaluation

Conduct post-event evaluations to assess the success of events and gather feedback from clients and attendees.

Use feedback to improve future event planning and execution.

Qualifications

Bachelor's degree in Event Management, Hospitality, or a related field.

Proven experience in event planning and execution.

Strong interpersonal and communication skills.

Detail-oriented with excellent organizational and time management abilities.

Ability to work under pressure and meet tight deadlines.

Additional Requirements

Proficient in event management software and Microsoft Office Suite.

Willingness to work flexible hours, including evenings and weekends, as required by event schedules.

Knowledge of local venues, vendors, and suppliers is a plus.

How to Apply

Interested candidates are invited to mail their resume and a cover letter detailing their relevant experience and interest in the position to info@papillonevents.in and sujata@papillonevents.in

Only shortlisted candidates will be contacted for interviews.

Pay

₹10,000.00 - ₹15,500.00 per month

Benefits

Cell phone reimbursement

Education

Diploma (Preferred)

Experience

total work

1 year (Required)

Language

English, Hindi, Bengali (Required)

Willingness to travel

75% (Preferred)

Work Location

In person