Receptionist/Office Administrator

J3S Global is looking for a professional, well-organised and fluent English-speaking Receptionist & HR/Office Administrator to manage front-desk operations, coordinate walk-in candidates and interviews, and provide administrative support to the HR and recruitment teams.

The ideal candidate should have excellent communication skills, a professional personality, good knowledge of MS Office/Excel, and the ability to manage multiple responsibilities efficiently. The role also includes basic bookkeeping, invoice management, expense tracking and general office administration.

Key Responsibilities

Manage the reception/front desk and welcome candidates, visitors and clients professionally.

Handle incoming calls, emails and general enquiries.

Manage and maintain visitor and candidate records.

Coordinate walk-in candidates and register their details and CVs.

Schedule and coordinate interviews with HR and recruitment consultants.

Communicate interview timings and requirements to candidates.

Make outbound calls for interview scheduling and recruitment follow-ups.

Maintain candidate databases, interview schedules and attendance records.

Assist HR with joining formalities and employee documentation.

Support recruitment drives and walk-in hiring activities.

Maintain office records, attendance and administrative documents.

Maintain basic records of office expenses, bills and payments.

Assist with invoice preparation, tracking and documentation.

Maintain organised records of receipts and office expenditure.

Coordinate with management/external accountants for basic accounting requirements.

Manage office supplies, courier services, deliveries and meeting/interview rooms.

Provide day-to-day administrative support to the HR and recruitment teams.

Maintain confidentiality of candidate, employee and company information.

Required Skills & Qualifications

1–3 years of experience in Reception, HR Administration, Recruitment Coordination or Office Administration.

Fluent English communication with good verbal and written skills.

Professional, confident and friendly personality.

Good telephone and email communication skills.

Strong organisational and multitasking abilities.

Good knowledge of MS Word and MS Excel.

Comfortable handling walk-in candidates and making outbound calls.

Basic knowledge of bookkeeping, invoices and expense records.

Good attention to detail and record-keeping skills.

Ability to work independently and coordinate effectively with the team.

Previous experience in a recruitment/staffing company will be an added advantage.

Pay

₹20,000.00 - ₹30,000.00 per month

Benefits

Leave encashment

Paid sick time

Paid time off

Provident Fund

Experience

Front desk

1 year (Required)

Interview Coordination

1 year (Required)

Work Location

In person