Manager - Administration

Manager - Administration

India

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Job Description

Key Responsibilities

Facility Management

Oversee daily facility operations including building maintenance, housekeeping, pantry, HVAC systems, electrical & plumbing infrastructure.

Ensure smooth functioning of critical services and business continuity.

Manage preventive and corrective maintenance schedules for infrastructure and office assets.

Administration & Support Services

Supervise administrative functions such as mailroom, courier services, stationery, visitor management, reception/front office operations, and ID card issuance.

Ensure smooth onboarding/offboarding support in coordination with HR and IT.

Manage meeting rooms, conference halls, and common office areas.

Vendor & Contract Management

Identify, negotiate, and manage vendors for various services (housekeeping, catering, pest control, security, courier, maintenance, etc.).

Monitor service-level agreements (SLAs), contracts, and performance evaluations.

Ensure timely renewal and compliance with contractual obligations.

Health, Safety & Compliance

Ensure all statutory compliance related to facilities, fire safety, labor laws, and environmental regulations.

Conduct regular safety drills, risk assessments, and emergency preparedness exercises.

Drive hygiene, sanitization, and health standards across the workplace.

Space Planning & Infrastructure Management

Optimize office space allocation and desk utilization.

Plan workplace moves, expansions, and seating arrangements.

Support project management for new site development, renovation, or relocations.

Transport & Cafeteria Management

Oversee employee transportation services, vendor coordination, and route efficiency.

Supervise cafeteria operations ensuring quality, hygiene, and employee satisfaction.

Budgeting & Cost Optimization

Prepare annual budgets for facility and administrative operations.

Monitor and control costs, identify opportunities for savings and process improvements.

Team Management & Leadership

Lead and manage a team of facility executives, admin officers, and support staff.

Drive performance, training, and team development.

Foster a service-oriented culture aligned with organizational goals.

Qualifications

Bachelor's Degree in Hotel Management, Business Administration, Facilities Management, Engineering, or a related field

Minimum 12-14 years of experience in Facilities and Administration field is preferred.

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Job Info

Job Identification 3548

Posting Date 10/05/2026, 05:21 PM

Degree Level Bachelor Degree

Job Schedule Full time

Job Shift Flexi

Locations

Embassy Golf Links Business Park 1, Bengaluru, Karnataka, 560071, IN

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Embassy Golf Links Business Park 1, Bengaluru, Karnataka, 560071, IN

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