Admin Manager cum Executive Assistant to Director(Mumbai)

Job Description — Admin Manager cum Executive Assistant to Director

Job Title

Admin Manager cum Executive Assistant to Director

Location

Mumbai

Employment Type

Full-time

Experience

10 years

Preferred

UAE/Gulf experience

Job Summary

We are looking for an experienced and highly organized Admin Manager cum Executive Assistant to the Director to manage administrative operations and provide direct executive support to the Director. The ideal candidate should have strong communication, coordination and follow-up skills, with prior experience in UAE/Gulf countries preferred.

Key Responsibilities

Executive Assistant to Director

• Manage the Director's daily schedule, appointments and meetings.
• Coordinate meetings, calls, travel arrangements and accommodation.
• Prepare emails, reports, presentations, letters and other business documents.
• Maintain confidentiality of sensitive company and management information.
• Follow up with internal departments and external parties on matters assigned by the Director.
• Coordinate and track important tasks, deadlines and commitments.
• Act as a point of coordination between the Director and employees, clients, suppliers and other stakeholders.
• Attend meetings when required and maintain notes/action points for follow-up.

Administration \& Office Management

• Manage day-to-day administrative activities and ensure smooth office functioning.
• Supervise general office administration, documentation, filing and records.
• Handle incoming calls, emails, visitors and correspondence.
• Coordinate office requirements, vendors, maintenance and other administrative services.
• Monitor administrative expenses and maintain relevant records.
• Support HR/operations teams with administrative coordination whenever required.

Desired Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time-management skills.
• Good follow-up and coordination abilities.
• Strong MS Office/Google Workspace skills.
• Ability to handle confidential information professionally.
• Good problem-solving and decision-making ability.
• Ability to work independently and manage multiple priorities.
• Professional and presentable personality.
• Ability to coordinate with senior management, employees, clients and external vendors.
• UAE/Gulf work experience will be an added advantage.

Eligibility

• Bachelor's degree in any discipline.
• Minimum 5 years of relevant experience in Administration / Executive Assistant / Office Management.
• Candidates with UAE/Gulf experience preferred.
• Experience in import/export coordination will be an added advantage.
• Candidates currently based in Mumbai preferred.
• Immediate joiners or candidates with a short notice period preferred.
• Candidates willing to travel/relocate, if required, may apply.

Working Days

Monday–Saturday

Job Type

Full-time

Preferred Experience

• Admin / Office Management: 10 years
• Executive Assistant / Personal Assistant to senior management: 5+ years preferred
• UAE/Gulf experience: Preferred
• Age :40 yrs minimum

Pay

₹35,000.00 - ₹65,000.00 per month

Application Question(s)

• What is your current notice period, and when can you join?
• What is your current salary/CTC?
• What are your salary expectations?
• Do you have any previous UAE/Gulf experience in Administration or Executive Assistant roles? If yes, please mention the country and duration.
• Do you have experience working directly with a Director, MD, CEO, or senior management? If yes, please briefly mention your responsibilities.
• Where are you currently residing in India?
• What is your current salary, and are you comfortable with the salary mentioned in the job description?

Experience

• Gulf: 3 years (Preferred)

Work Location

In person