Purchase Executive

Position

Purchase Executive

Department

Purchase / Procurement

Location

The Rajbari Bawali, West Bengal

About the Role

The Rajbari Bawali is looking for a proactive and detail-oriented Purchase Executive to manage day-to-day procurement activities and ensure timely sourcing of quality materials at competitive prices. The candidate should have good knowledge of hotel procurement, vendor management, inventory coordination, and purchase processes.

Key Responsibilities

Handle day-to-day purchasing requirements for the hotel across F&B, Housekeeping, Engineering, Front Office, Spa, and other departments.

Receive and verify purchase requisitions from various departments and process them as per approved requirements.

Source materials, supplies, equipment, and services from reliable vendors.

Obtain and compare quotations to ensure competitive pricing, quality, and delivery timelines.

Negotiate prices, payment terms, credit periods, and delivery schedules with vendors.

Prepare and process Purchase Orders (POs) after obtaining the required approvals.

Coordinate with stores and respective departments to ensure timely receipt of materials.

Follow up with vendors regarding pending orders, deliveries, replacements, and quality issues.

Maintain an updated database of approved vendors, pricing, quotations, and purchase records.

Develop and maintain good relationships with suppliers and identify new vendors when required.

Ensure all purchases comply with company policies, approved specifications, and budget requirements.

Coordinate with the Accounts and Stores teams regarding invoices, GRNs, purchase orders, and payment-related documentation.

Verify vendor invoices against purchase orders and received quantities.

Monitor market prices and identify opportunities for cost savings.

Maintain proper documentation and records of all procurement activities.

Support periodic vendor evaluation based on quality, pricing, service, and delivery performance.

Ensure ethical, transparent, and efficient procurement practices.

Candidate Profile

Graduate in Commerce, Business Administration, Hospitality Management, Supply Chain, or a related field.

Prior experience in hotel/resort procurement or hospitality purchasing is preferred.

Good knowledge of F&B, housekeeping, engineering, general stores, and operational procurement.

Strong vendor negotiation and communication skills.

Good knowledge of MS Excel and basic procurement software/ERP systems.

Strong numerical, analytical, and organisational skills.

Ability to compare quotations and make cost-effective purchasing decisions.

Good follow-up skills and attention to detail.

Ability to work under pressure and manage multiple purchase requirements simultaneously.

Knowledge of local vendors and markets will be an advantage.

Key Competencies

Vendor Management

Negotiation & Cost Control

Hospitality Procurement

Purchase Order Management

Market Research & Vendor Development

Inventory & Stores Coordination

Documentation & Record Keeping

MS Excel & ERP

Communication & Follow-up

Attention to Detail

Pay

₹20,000.00 - ₹35,000.00 per month

Benefits

Life insurance

Paid sick time

Paid time off

Provident Fund

Ability to commute/relocate

New Alipur, Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (Preferred)

Application Question(s)

What is your current Notice Period?

What is your current gross salary?

What is your expected gross salary?

Work Location

In person