Senior HR Executive - Night Shift

Medinext Solutions LLC is a healthcare Revenue Cycle Management company serving dental and medical practices across the U.S. We manage critical RCM functions, including insurance verification, claims, payment posting, denial management, A/R follow-up, credentialing, fee schedule support, and reporting.

We are growing our team and looking for a Senior HR Executive who can take ownership of day-to-day HR operations and build strong, compliant, and well-organised people processes.

About the role

This is a hands-on HR role with broad ownership.

You will be responsible for HR operations, payroll coordination, statutory compliance, employee relations, attendance, documentation, recruitment support, and workforce management for our night-shift organisation.

We are specifically looking for someone with practical working knowledge of Indian labour laws, PF, ESIC, Professional Tax, Gratuity, Bonus, payroll, Full & Final Settlement, employee documentation, and HR compliance.

This is not a recruitment-only role. You should be comfortable handling operational HR matters independently, working with management, and resolving employee issues professionally and confidentially.

Key Responsibilities

HR Operations & Employee Lifecycle

Manage the complete employee lifecycle from joining to exit.

Handle onboarding, employee documentation, confirmations, transfers, promotions, resignations, and exits.

Maintain accurate employee files, HRMS records, attendance, leave, and other HR documentation.

Prepare and maintain HR letters, employment documents, warning letters, disciplinary documentation, and exit-related documents.

Implement and maintain HR policies, SOPs, and internal processes.

Handle day-to-day employee HR queries and ensure timely resolution.

Payroll & Compensation

Coordinate and verify monthly payroll processing.

Validate attendance, leave, overtime, incentives, deductions, reimbursements, salary revisions, and other payroll inputs.

Reconcile payroll data and identify discrepancies before payroll is finalised.

Handle Full & Final Settlement, notice-period calculations, leave encashment, deductions, and exit payroll requirements.

Coordinate with finance/payroll teams for accurate and timely salary processing.

Maintain complete confidentiality of employee salary and personal information.

Labour Law & Statutory Compliance

Ensure HR practices remain aligned with applicable Indian labour laws and employment regulations.

Maintain practical knowledge of EPF/PF, ESIC, Professional Tax, Gratuity, Bonus, TDS/payroll-related compliance, and other applicable statutory requirements.

Coordinate employee PF/ESIC registrations, additions, exits, documentation, and related processes.

Maintain statutory records and support compliance audits and inspections.

Track statutory requirements and coordinate timely submissions and documentation.

Stay informed about changes in labour laws, wage regulations, and HR compliance requirements.

Identify compliance gaps and escalate important issues to management.

Employee Relations

Act as a trusted HR point of contact for employee concerns and workplace issues.

Handle grievances, conflicts, attendance concerns, disciplinary matters, and policy-related issues.

Support counselling, corrective actions, and performance improvement processes when required.

Ensure employee matters are handled fairly, professionally, and confidentially.

Work closely with managers to resolve people-related issues before they become larger operational problems.

Recruitment & Workforce Management

Support end-to-end recruitment for assigned roles, including sourcing, screening, interviews, offers, documentation, and onboarding.

Coordinate manpower requirements with hiring managers and leadership.

Maintain hiring, joining, attrition, and workforce reports.

Support employee retention, engagement, and workforce planning initiatives.

Monitor workforce trends and highlight recurring HR issues to management.

Night-Shift HR Responsibilities

Provide reliable HR support to employees working during the night shift.

Handle urgent employee concerns, attendance issues, workplace matters, and HR queries during shift hours.

Coordinate with shift managers and leadership for smooth workforce operations.

Maintain consistent implementation of HR policies and procedures across the night shift.

Monitor attendance, attrition, employee concerns, and other workforce indicators.

What We Are Looking For

3–6+ years of relevant hands-on HR experience.

Strong experience across HR Operations, Payroll, Employee Relations, and Statutory Compliance.

Practical knowledge of PF, ESIC, Professional Tax, Gratuity, Bonus, labour laws, payroll deductions, and Full & Final Settlement.

Experience managing attendance, leave, onboarding, exits, employee documentation, and HR records.

Proficiency with HRMS/HRIS, payroll systems, attendance systems, MS Excel, and Google Workspace.

Strong communication, organisation, problem-solving, and documentation skills.

High attention to detail and a strong sense of confidentiality.

Ability to handle sensitive employee matters with maturity and sound judgement.

Ability to work independently, prioritise multiple responsibilities, and follow through without constant supervision.

Willingness to work permanently in the night shift.

Preferred

Bachelor’s degree in HR, Business Administration, Management, or a related field.

Experience in BPO, KPO, IT/ITES, healthcare, RCM, or another night-shift environment.

Experience supporting employees working for U.S.-based or international operations.

Strong Excel and HR reporting skills.

Relevant HR certification is an advantage.

The Person We’re Looking For

We need someone who understands that HR is not just hiring.

You should be equally comfortable dealing with an employee grievance, checking payroll inputs, coordinating PF/ESIC compliance, handling a disciplinary matter, preparing documentation, and supporting management on workforce issues.

Most importantly, you should take