HR Admin Executive

Position: Office Administrator Department: Administration Company: C Prompt Solutions Pvt. Ltd. Location: Hyderabad Employment Type: Full-Time Reporting To: HR & Admin Manager / Management Job SummaryThe Office Administrator will be responsible for managing daily office operations, facilities, housekeeping, pantry, security, vendor coordination, office supplies, and general administrative activities to ensure a smooth and organized workplace. Key Responsibilities 1. Office Operations Manage day-to-day office activities and ensure smooth functioning. Maintain office cleanliness, discipline, and workplace standards. Coordinate office opening, closing, and access management. Handle visitor management, courier services, and office communication. 2. Facility & Housekeeping Management Supervise housekeeping staff, office boys, pantry staff, and security guards. Monitor staff attendance, duty timings, and work performance. Ensure proper maintenance of meeting rooms, workstations, and common areas. Coordinate repair and maintenance of office equipment and facilities. 3. Vendor Management Coordinate with facility management agencies and other service providers. Follow up on pending maintenance, internet, electrical, plumbing, and other service issues. Verify vendor attendance and service delivery. Maintain vendor details, quotations, invoices, and service records. 4. Office Supplies & Asset Management Maintain stationery, pantry supplies, and other office consumables. Track company assets, equipment, and inventory records. Monitor stock levels and raise purchase requests when required. Maintain issue and return records for office assets. 5. Administrative Documentation Maintain office files, registers, bills, invoices, and purchase records. Prepare daily, weekly, and monthly administrative reports. Maintain visitor, courier, housekeeping, and maintenance registers. Coordinate with HR and Accounts for administrative payments and documentation. 6. Employee & Department Coordination Support employees with office-related requirements. Coordinate meeting arrangements, seating, and workplace facilities. Assist HR with onboarding arrangements, ID cards, and employee assets. Report operational issues and pending requirements to management. Qualifications & ExperienceAny graduate; a degree in Business Administration is preferred. 0–3 years of experience in office administration or facility management. Freshers with good coordination and communication skills may apply. Basic knowledge of MS Excel, Word, email, and Google Sheets. Required SkillsStrong coordination and organizational skills. Vendor and facility management. Inventory and record maintenance. Communication and problem-solving. Time management and multitasking. Attention to detail and workplace discipline. Key Performance Indicators (KPIs)Smooth day-to-day office operations. Timely resolution of maintenance and facility issues. Proper supervision of housekeeping, pantry, and security staff. Accurate maintenance of assets and office supplies. Timely vendor coordination and administrative reporting.