Dispatch Executive

Vilas Transcore Limited · Vadodara

Pagaar₹15,000–25,000mahina, jaisa likha hai

KahanVadodaraGujarat

TypeFull time

Posted14 Oct4 din pehle, SimplyHired se

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Order fulfilment coordinationCustomer communicationCustomer complaint handlingMicrosoft ExcelCollaboration with salesOrder status updatesTallyOracleCoordination with sales teamsRoute optimisationOperations coordinationDelivery schedulingStakeholder liaisonTallyPrimeFreight rate negotiationShipment tracking for distribution operationsERP softwareCross-departmental liaisonRoute planningInventory management softwareAfter-sales issue resolutionOrder shippingBachelor's degree in business administrationHandling dissatisfied clientsGPS12th PassRegulatory compliance monitoringDispatchingSchedule managementRoute organisationUnexpected events in logisticsTransportation managementFreight shipment trackingDistribution organisation experienceERP transaction postingBBAQuality controlCompliance documentationVendor relationship managementQuality inspectionVendor communicationWarehouse experience10th PassBusiness AdministrationMultidisciplinary collaborationLogisticsTransport order documentationFreight bookingProductivity softwareOrder issue resolutionLogistics complianceData accuracy checksSAP ERPSafety compliance in distribution operationsDocumentation handlingInternal team coordination for issue resolutionDocumentation reviewSupply Chain ManagementCommunication skillsResults verificationTeam coordinationCross-functional communicationInvoice creationOracle Enterprise Resource Planning (ERP)

Is job ke baare mein

Job Title: Dispatch Executive Location: Vadodara
Department: Supply Chain & Logistics / Warehouse
Reports To: Logistics Manager / Warehouse Operations Manager
Employment Type: Full-Time

Job OverviewThe Dispatch Executive is responsible for overseeing and coordinating daily outbound shipments, material allocation, and logistics documentation. This role serves as a key liaison between warehouse operations, production, sales, and third-party transportation providers to ensure accurate, safe, and on-time delivery of finished goods to customers.

Key ResponsibilitiesOperations & Delivery Coordination

Dispatch Planning: Schedule and prioritize daily outbound dispatches according to sales orders, customer priority, and material availability.

Freight & Carrier Management: Coordinate with third-party logistics (3PL) providers, transporters, and drivers to secure vehicles, negotiate rates, and ensure timely loading.

Order Verification: Cross-check outgoing items against Purchase Orders (POs), delivery notes, and picking lists for correct quantity, quality, and packaging specifications.

Route & Fleet Monitoring: Track live shipments using GPS tracking tools, communicate updates to field/transit staff, and address route or delivery delays.

Documentation & Compliance

Shipping Documentation: Prepare, generate, and verify critical shipping documents including Invoices, Delivery Challans, E-Way Bills, Packing Lists, and Bills of Lading (BOL).

ERP & Systems Data: Update inventory logs, stock movements, and dispatch transactions in ERP software (e.g., SAP, Tally Prime, Oracle) in real time.

Regulatory & Safety Compliance: Ensure all shipments comply with transport regulations, load capacity rules, safety norms, and hazardous material protocols (if applicable).

Cross-Departmental Liaison

Collaborate closely with production, warehouse, accounts, and sales teams to align order fulfillment schedules.

Resolve customer or buyer discrepancies regarding delivery delays, damaged goods, or document errors.

Qualifications & Skill RequirementsCategoryRequirementsEducation

Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field (High school diploma + relevant experience acceptable).

Experience1–4 years of experience in dispatch operations, warehouse management, or logistics.Software SkillsProficiency in ERP systems (SAP, Tally Prime, Oracle), MS Excel/Office, GPS tracking tools, and Dispatch Management Systems

.Industry KnowledgeSolid understanding of transport documentation (E-Way Bills, Challans, Invoices), vendor management, and loading procedures.Soft SkillsStrong communication, problem-solving under pressure, route optimization, and attention to detail.

Pay: ₹15,000.00 - ₹25,000.00 per month
Work Location: In person

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