Company Secretary (Fresher)

BHIVE Workspace

Bangalore

Referral Category

Category 5

0 - 1 Years

Qualified Company Secretary

Job Details

Role Overview: To build a strong foundation in corporate secretarial practice while ensuring timely, accurate, and effective execution of statutory and regulatory compliance requirements.

Job Overview: We are looking for a detail-oriented and proactive Qualified Company Secretary (Fresher) to join our Secretarial & Compliance team. The candidate will support corporate governance, statutory compliance, regulatory filings, and secretarial activities across group entities, ensuring compliance with applicable provisions of the Companies Act, 2013, and other relevant laws and regulations.

Key Responsibilities

Corporate Secretarial Compliance

Assist in convening Board Meetings, Committee Meetings, and General Meetings,

including preparation of notices, agendas, and minutes.

Assist in drafting Board Resolutions, Shareholders’ Resolutions, and other corporate

documents.

Maintain statutory registers, minutes books, and other records as prescribed under the

Companies Act, 2013.

Assist in monitoring statutory compliance requirements and maintaining compliance

trackers.

Support preparation of documents relating to private placements, preferential

allotments and securities-related corporate actions.

Assist in maintaining and updating corporate records for group companies and LLPs.

Coordination with RTA/NSDL/CDSL for corporate actions and ISIN applications.

Assist in maintaining records relating to shareholders, share capital, and

dematerialisation of securities.

ROC and MCA Filings

Assist in preparation and filing of statutory forms with the Ministry of Corporate Affairs

(MCA), including AOC-4, MGT-7/MGT-7A, DIR-12, PAS-3, MGT-14, and other applicable

forms.

Support annual filings, event-based filings, and maintenance of corporate records.

Coordinate with external consultants and practising Company Secretaries for

certification and filing requirements.

Coordination and Reporting

Coordinate with internal finance, legal, HR and other teams to obtain information

required for statutory compliances.

Track filing deadlines, documentation requirements, and pending action items.

Assist in preparing periodic compliance status reports for management.

Maintain organised digital and physical records of statutory documents.

Job Details

Company Secretary (Fresher)

Required Skills and Competencies

Qualified Company Secretary and Associate Member of ICSI.

Basic knowledge of the Companies Act, 2013 and LLP Act and applicable rules.

Familiarity with MCA portal filings and corporate secretarial documentation.

Strong attention to detail and ability to manage multiple deadlines.

Proficiency in MS Excel, Word, PowerPoint, and document management systems.

Willingness to learn, take ownership of assigned responsibilities, and work collaboratively with cross-functional teams.

Preferred Attributes

Prior internship or practical training experience in a corporate secretarial department or with a practising Company Secretary.

Basic understanding of LLP compliances, FEMA, SEBI regulations, and corporate governance practices.

Ability to work in a fast-paced, growing organisation.

Collaboration and communication: Proactive monitoring and collaboration with team members and internal departments are necessary to guarantee seamless operations at the Centre.

How the role Interact with other teams or Individuals: Ensure effective communication and coordination between different cross functional teams to align the compliance function with overall business goals.

Organizational Overview

About BHIVE Group

The BHIVE Group stands at the forefront of revolutionizing managed offices & enterprise coworking spaces, while democratizing investments in Bengaluru.

1,000 + Companies

Backed by Blume Ventures

28,000 Seats

27+ Centres

• 8+ million sq. ft

INR 350+ Crore Revenue

BHIVE’s Mission: The BHIVE Group’s mission is to be amongst the most loved and admired real estate companies of India by 2033

BHIVE’s Vision: BHIVE Group envisions helping people live a better quality of life. Anything that we do will have people and quality of life in mind.

We care for you

Benefits: At BHIVE, we are committed to providing more than just a paycheck—we strive to create a supportive and rewarding work environment where employees feel valued, empowered, and motivated to excel. Our comprehensive benefits package includes

1,000 + Companies

We’re a passionate, youthful, and vibrant team, located in the heart of the city’s bustling Central Business District Equal Opportunity

Employer: BHIVE proudly stands as an Equal Opportunity Employer – By Choice. We firmly believe that we are most effective in helping our associates, customers, and the communities we serve, lead better lives when we genuinely understand them. This involves recognizing, respecting, and valuing diversity in terms of unique styles, experiences, identities, ideas, and opinions while fostering inclusivity for all individuals.

Impactful Work

Joining BHIVE means contributing to a real impact on the startup ecosystem in India.

Employee Referral Policy

If you refer a candidate, you stand to win exciting prizes.

Category

Referral Category 5

Department

compliance