office boy

Key Responsibilities

Office Supplies & Inventory

Maintain trackers for stationery, snacks, pantry supplies, coffee, cleaning supplies, and other consumables

Check stock levels regularly and identify items to replenish

Place orders and coordinate timely delivery

Keep records of purchases, consumption, and pending orders

Pantry & Coffee Management

Keep regular stock of coffee, tea, sugar, milk, snacks, and other pantry items

Monitor coffee consumption and replenish on time

Keep the pantry and coffee area clean and organized

Employee Support & Hospitality

Coordinate birthday cakes and basic arrangements for employees

Support employee requirements related to office facilities

Help organize internal celebrations and office activities

Candidate Hospitality

Welcome candidates arriving for interviews and guide them to the waiting/interview area

Offer basic hospitality such as water or coffee

Inform the concerned interviewer when a candidate arrives

Ensure candidates have a professional and comfortable experience

Office Maintenance

Monitor the condition of the office and identify maintenance needs

Coordinate issues related to AC, Wi-Fi, electricity, plumbing, furniture, and appliances

Maintain a maintenance tracker and follow up until issues are resolved

Coordinate with technicians and service providers

Janitor & Housekeeping Coordination

Coordinate with housekeeping staff for regular cleaning of workstations, pantry, washrooms, meeting rooms, and common areas

Monitor cleanliness and hygiene standards

Communicate housekeeping requirements and ensure timely completion

Society & Building Management

Coordinate with society/building management and security on visitors, deliveries, access, and other requirements

Maintain important building/society contact details

Follow up on building-related issues affecting office operations

Vendor & Procurement Coordination

Coordinate with vendors for supplies, maintenance, housekeeping, internet, and other services

Compare quotations when required and coordinate purchases as per company requirements

Track orders, deliveries, and vendor follow-ups

Maintain an updated vendor/contact list

Administrative Records & Trackers

Maintain accurate trackers for purchases, inventory, maintenance, and pantry supplies

Keep bills, invoices, and receipts organized

Track recurring services, renewals, and office-related payments

Office Readiness & Safety

Ensure the office is ready for employees and visitors every working day

Monitor basic safety and report potential concerns immediately

Keep emergency contacts and facility information available

Coordinate servicing of basic office equipment and safety facilities

Founder Support & Coordination

Support the Founder with day-to-day administrative and coordination tasks

Follow up with banks, vendors, service providers, building management, and other external parties on behalf of the Founder

Handle appointment bookings and basic logistical arrangements when required

Take ownership of small operational tasks that would otherwise consume the Founder's time

Document Pickup, Drop-off & Courier

Handle document pickup and drop-off at banks, CA offices, government offices, vendors, consultants, and other locations as required

Coordinate couriering, collection, submission, and delivery of important documents

Handle sensitive documents and information with discretion and confidentiality

Vehicle, Maintenance & Errands

Assist with vehicle-related work such as servicing coordination, document collection, insurance paperwork, FASTag, and RTO-related coordination

Coordinate personal and business maintenance tasks assigned by the Founder

Purchase or collect business-related items locally when needed

Founder Task Tracking

Maintain a tracker of Founder-assigned tasks

Follow up until each task is completed

Requirements

Strong organizational and coordination skills

Good follow-up and communication skills

Ability to maintain trackers and records accurately

Basic knowledge of Google Sheets / Microsoft Excel

Ability to coordinate with vendors, employees, candidates, janitors, technicians, and building management

Good attention to detail; responsible and dependable

Ability to handle multiple administrative tasks at once

Comfortable travelling locally within Thane/Mumbai for company or Founder-related work

Ability to handle sensitive documents and information with discretion and confidentiality

Professional and friendly personality

What We Are Looking For

Someone who takes ownership of the office and doesn't wait for problems to be reported

Someone who notices when supplies are running low, follows up on maintenance issues, and keeps trackers updated

A proactive coordinator who makes sure employees and candidates have a smooth experience at the office

A dependable, discreet person the Founder can trust to take small operational tasks off their plate and see them through.

Pay

₹10,000.00 - ₹15,000.00 per month

Work Location

In person