Human Resources/Admin Executive

Job Title

HR & Admin Executive

Department

Human Resources & Administration

Employment Type

Full-Time

Experience

1–3 Years

Location

Borivali West

Job Summary

We are looking for a proactive, organised, and detail-oriented HR & Admin Executive to manage day-to-day human resource operations and office administration. The candidate will be responsible for recruitment coordination, employee documentation, attendance and leave management, payroll coordination, employee engagement, and maintaining a smooth and efficient workplace.

The ideal candidate should have good communication skills, strong organisational abilities, and the ability to handle multiple responsibilities in a fast-paced work environment.

Key Responsibilities1. Human Resources Operations

Manage the employee lifecycle, including onboarding, induction, confirmation, and exit formalities.

Maintain employee records, personal files, HR databases, and documentation.

Prepare and issue offer letters, appointment letters, employment agreements, experience letters, and relieving letters.

Maintain attendance, leave records, working hours, and employee timesheets.

Coordinate with employees and management regarding HR policies, attendance, leave, and workplace requirements.

Assist in implementing HR policies, procedures, and employee communication guidelines.

Handle employee queries and support the resolution of routine workplace concerns.

Recruitment & Talent Acquisition

Coordinate recruitment activities, including job postings, candidate sourcing, and resume screening.

Schedule interviews and coordinate with hiring managers and candidates.

Maintain recruitment trackers and update candidate progress.

Follow up with selected candidates regarding documentation, offers, and joining dates.

Support onboarding activities for new employees.

Payroll & Compliance Coordination

Prepare and verify monthly attendance, leave, and payroll inputs.

Coordinate with the accounts team, management, and external payroll consultants for salary processing.

Assist in preparing and distributing monthly payslips.

Maintain salary records, employee compensation details, and reimbursement trackers.

Coordinate documentation and processes related to PF, ESI, professional tax, TDS, and other applicable statutory requirements.

Maintain compliance-related records and coordinate with external consultants to ensure timely filings and documentation.

Office Administration & Facilities Management

Manage daily office operations, facilities, housekeeping, and workplace maintenance.

Monitor office supplies, stationery, pantry inventory, and other administrative requirements.

Coordinate procurement of office equipment, furniture, consumables, and employee essentials.

Obtain quotations, seek approvals, coordinate with vendors, and track deliveries and payments.

Maintain records of office expenses, petty cash, reimbursements, invoices, and supporting documents.

Coordinate courier services, deliveries, office access, ID cards, and other administrative activities.

Maintain vendor records and ensure timely follow-ups for pending services and payments.

Employee Engagement & Workplace Management

Coordinate employee engagement activities, celebrations, meetings, and internal events.

Communicate HR announcements, policy updates, and workplace guidelines.

Maintain professional communication between employees, HR, and management.

Support employee welfare initiatives and help maintain a positive and productive work environment.

Maintain confidentiality of employee information, salary details, and company records.

HR Reporting & Documentation

Maintain and update HR trackers for attendance, leave, recruitment, onboarding, payroll, reimbursements, and employee records.

Prepare periodic HR and administrative reports for management.

Ensure employee documentation is complete, accurate, and properly organised.

Assist in implementing HRMS software and improving HR workflows and administrative processes.

Identify opportunities to improve operational efficiency through better documentation, tracking, and automation.

Required Qualifications

Bachelor's degree in Human Resources, Business Administration, Psychology, Commerce, or a related field.

1–3 years of experience in HR operations, administration, or a similar role.

Knowledge of recruitment, employee documentation, attendance management, payroll coordination, and office administration.

Basic understanding of Indian labour laws and statutory compliance requirements.

Proficiency in MS Excel, Word, Google Sheets, email, and other office productivity tools.

Experience with HRMS or attendance management software is an advantage.

Required Skills

Excellent verbal and written communication skills.

Strong organisational and time-management abilities.

Attention to detail and accuracy in maintaining records.

Ability to multitask and manage competing priorities.

Professionalism, discretion, and confidentiality.

Problem-solving skills and a proactive approach to responsibilities.

Ability to coordinate effectively with employees, management, vendors, and external consultants.

Key Performance Indicators (KPIs)

Accuracy and timely completion of attendance and payroll inputs.

Timely completion of onboarding and employee documentation.

Recruitment coordination and candidate follow-up efficiency.

Accuracy and maintenance of HR and administrative records.

Timely processing and tracking of reimbursements and office expenses.

Effective vendor coordination and office resource management.

Compliance documentation and timely follow-up on statutory requirements.

Timely completion of assigned HR and administrative tasks.

Pay

₹15,000.00 - ₹25,000.00 per month

Benefits

Provident Fund

Work Location

In person