Office Administration & Coordination Intern

Office Administration \& Coordination Intern

Company

Indian Factory

Location

Jodhpur, Rajasthan

Job Type

Internship

Department

Administration \& Operations

About the Role

Indian Factory is looking for a responsible, organized, and proactive Office Administration \& Coordination Intern to support our day-to-day office operations.

The candidate will handle basic front desk activities, maintain records, work on Excel sheets, coordinate with the production team and suppliers, and assist management with general administrative and operational tasks.

This role is suitable for someone who is comfortable handling multiple responsibilities and wants practical experience in office administration, production coordination, and business operations.

Key Responsibilities

• Handle basic front desk and office administration activities.
• Maintain daily records, documents, files, and office information.
• Prepare and update Excel sheets, reports, production records, supplier details, and other databases.
• Coordinate with the production team regarding ongoing orders, production status, timelines, and requirements.
• Follow up with suppliers and vendors regarding materials, samples, deliveries, quotations, and pending requirements.
• Communicate information between management, production, suppliers, and other departments.
• Maintain proper records of supplier quotations, purchase-related information, and follow-ups.
• Assist with basic documentation, data entry, printing, scanning, filing, and email communication.
• Attend and manage basic incoming calls and visitors when required.
• Help management with day-to-day operational and administrative tasks.
• Track pending tasks and follow up with the concerned team members.
• Assist with preparation of basic reports and summaries for management.
• Handle multiple tasks and priorities efficiently.

Skills Required

• Basic to good knowledge of Microsoft Excel.
• Comfortable working with computers, email, Microsoft Word, and basic office software.
• Good communication and coordination skills.
• Ability to communicate professionally with suppliers and internal teams.
• Good organizational and time-management skills.
• Ability to follow up on tasks and ensure timely completion.
• Responsible, punctual, and detail-oriented.
• Comfortable handling multiple tasks at the same time.
• Basic written and spoken English.
• Hindi communication skills are required.

Preferred Candidate

• Graduate or pursuing graduation in B.Com, BBA, BA, Management, Commerce, or a related field.
• Freshers are welcome to apply.
• Previous experience or internship in office administration, back-office operations, production coordination, or supplier coordination will be an advantage.
• Candidate should be comfortable working in a furniture manufacturing environment.

Pay

₹8,000.00 - ₹15,000.00 per month

Work Location

In person