Document Controller

Job Description (JD) – Document Controller

Position

Document Controller

Experience

4-8 Years

Location

Hyderabad

Department

Engineering / Projects / Quality / Document Management

Reporting To

Project Manager / Engineering Manager

Job Summary

We are seeking an experienced Document Controller with 4-8 years of experience in managing engineering, technical, project, and quality-related documentation. The candidate will be responsible for maintaining document control processes, ensuring proper filing, tracking, version control, and timely distribution of project documents while maintaining compliance with company standards and client requirements.

Key Responsibilities

Manage and maintain all project documents, drawings, technical submittals, correspondence, and records.

Establish and monitor document control procedures and workflows.

Ensure proper document numbering, revision control, status tracking, and archiving.

Maintain document management systems (DMS) and electronic databases.

Coordinate with Engineering, Procurement, Quality, Construction, and Client teams for document submissions and approvals.

Track incoming and outgoing documents and maintain document registers.

Prepare transmittals and distribute documents to internal and external stakeholders.

Ensure compliance with ISO standards and project-specific document control requirements.

Generate periodic reports on document status, overdue submissions, and approval progress.

Support audits by providing required documentation and records.

Maintain confidentiality and security of project documents.

Required Qualifications

Bachelor's Degree / Diploma in any discipline.

4-8 years of experience as a Document Controller in Construction, Infrastructure, Oil & Gas, EPC, Manufacturing, or Industrial Projects.

Strong understanding of document control processes and records management.

Experience in handling engineering drawings, technical documents, and project documentation.

Proficiency in MS Office (Excel, Word, PowerPoint).

Experience with Document Management Systems (DMS), EDMS, Aconex, SharePoint, Autodesk Construction Cloud, or similar platforms.

Knowledge of ISO 9001 documentation requirements is preferred.

Required Skills

Document Control & Records Management

Document Numbering & Revision Control

Engineering Drawing Management

Transmittal Management

Data Entry & Database Management

Version Control

Audit Documentation Support

Strong Communication & Coordination Skills

Attention to Detail and Accuracy

Time Management & Multi-tasking

Preferred Industry Experience

EPC Projects

Oil & Gas

Construction & Infrastructure

Data Center Projects

Manufacturing & Industrial Projects

Benefits

Provident Fund

Work Location

In person