Programme Manager/ Operation Manager

Procurement & Vendor Management Executive

Department

Operations / Administration

Industry

Education / School Operations

Job Type

Full-Time

Location

[Add Location]

Job Summary

We are looking for an organised and proactive Procurement & Vendor Management Executive to manage purchasing activities, vendor coordination, inventory requirements, and procurement documentation for a school.

The candidate will be responsible for sourcing quality materials and services, comparing quotations, negotiating with vendors, monitoring deliveries, and ensuring cost-effective procurement. The role requires strong coordination, follow-up, negotiation, and documentation skills.

Key Responsibilities

Manage end-to-end purchasing activities, from collecting requirements to ensuring timely delivery.

Source school supplies, stationery, furniture, IT equipment, maintenance materials, housekeeping supplies, and event-related items.

Obtain and compare vendor quotations based on pricing, quality, and delivery timelines.

Negotiate prices, payment terms, and delivery schedules with vendors.

Prepare purchase orders and maintain records of quotations, invoices, and procurement transactions.

Develop and maintain relationships with vendors and service providers.

Monitor vendor performance and resolve delivery delays, quality issues, and other procurement-related concerns.

Coordinate with school administration, academic teams, IT, facilities, and finance departments to fulfil requirements.

Monitor inventory levels and coordinate stock replenishment to prevent shortages.

Track procurement expenses and ensure purchases follow approved budgets and internal procedures.

Maintain updated vendor databases and procurement documentation.

Coordinate purchasing requirements for school events, examinations, workshops, sports activities, and other school programs.

Required Skills

Vendor management and negotiation

Procurement and purchase coordination

Quotation comparison and cost analysis

Purchase order and invoice documentation

Inventory and stock coordination

Communication and follow-up

MS Excel and Google Sheets

Organisation, time management, and problem-solving

Qualifications and Experience

Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Operations, or a related field.

3–6 years of relevant experience in procurement, purchasing, vendor management, administration, or operations.

Experience in education, hospitality, facilities management, or a corporate environment is an advantage.

Practical experience in vendor negotiations, quotation comparison, purchase orders, and delivery coordination.

Ideal Candidate

The ideal candidate is detail-oriented, commercially aware, and dependable, with the ability to manage multiple purchasing requirements, coordinate with vendors, negotiate competitive rates, and ensure timely availability of materials and services.

Job Type

Full-Time

Experience

Procurement / Purchase / Vendor Management – 3 years preferred.

Pay

₹600,000.00 - ₹700,000.00 per year

Benefits

Health insurance

Paid sick time

Paid time off

Provident Fund

Work Location

In person