Project Management Intern

ABOUT THE ROLE

This internship offers a hands-on opportunity to work at the intersection of strategy, operations, and technology. You will be embedded within an active project environment, supporting cross-functional teams, driving delivery discipline, and developing the foundational skills required to lead complex programs.

Grounded in PMI, Agile, and hybrid delivery frameworks, this role is designed to build future-ready project leaders.

KEY RESPONSIBILITIES

Project Coordination & Delivery Support

• Coordinate and facilitate in-depth project reviews; follow up on action items from meetings and workshops to ensure end-to-end project execution.

• Support the Project Manager in maintaining a healthy project pipeline by tracking milestones, dependencies, and critical path activities.

• Assist in building and maintaining project charters, WBS (Work Breakdown Structure), and RACI matrices.

Meetings, Workshops & Communication

• Plan and facilitate meetings and workshops with structured agendas; capture accurate meeting minutes, decisions, and action items.

• Prepare stakeholder-ready status reports, dashboards, and executive summaries on weekly and monthly cadences.

• Draft clear project communications, including announcements, risk alerts, and change notifications, tailored to different audience levels.

Tracking, Reporting & Data

• Track business and technical deliverables, risks, issues, assumptions, and dependencies (RAID log management).

• Keep project plans, schedules, and trackers up to date in real time using Smartsheet, Jira, or equivalent PM tools.

• Build simple dashboards and reports using Excel, Power BI, or Smartsheet to surface project health metrics.

• Support post-project retrospectives and capture lessons learned to feed into continuous improvement cycles.

Agile & Process Improvement

• Participate in Agile ceremonies, including sprint planning, daily stand-ups, sprint reviews, and retrospectives.

• Contribute to process mapping and optimization initiatives by identifying bottlenecks and proposing workflow improvements.

• Support change management activities, including stakeholder impact assessments and training coordination.

AI, Digital & Innovation

• Explore and apply AI-powered productivity tools (e.g., Copilot, ChatGPT, Notion AI) to automate repetitive project management tasks.

• Support digital transformation initiatives by documenting current-state processes and helping design future-state workflows.

• Contribute ideas to improve team productivity through emerging technologies and best practices from the PM community.

REQUIREMENTS

Education & Background

• Currently enrolled in or recently graduated from a Bachelor’s or Master’s program in Engineering (Mechanical or a related field).

• Knowledge of project management, supply chain management, or operations; both academic and professional experience are valued.

• Exposure to PM frameworks such as PMP, CAPM, PMI-ACP, PRINCE2, or Agile/Scrum certifications is a plus (not mandatory).

Skills & Competencies

• Excellent verbal and written communication skills, with the ability to confidently present to diverse stakeholders.

• Strong interpersonal, negotiation, and conflict resolution skills, with the ability to build relationships across all organizational levels.

• Excellent analytical and problem-solving abilities, with comfort in handling ambiguity and making data-driven decisions.

• Strong organizational and multitasking skills, with high attention to detail under tight deadlines.

• Growth mindset, with the ability to proactively seek feedback, learn quickly, and adapt to changing priorities.

• Collaborative team player who can also work independently with minimal supervision.

Tools & Technology

Nice to Have

• Basic to intermediate proficiency with project management tools

• Smartsheet (project tracking, dashboards, automations)

• Jira (Agile boards, backlog management, issue tracking)

• Microsoft Office Suite (Excel pivot tables, PowerPoint storytelling, Word)

• Exposure to any of the following is a bonus

• Microsoft Project, Asana, Monday.com, Trello, or Confluence
• Power BI or Tableau for data visualization

• AI tools such as Copilot, Notion AI, or ChatGPT for productivity