Project Coordinator

ABOUT THE ROLE

The Project Coordinator is a critical execution engine within the PMO, responsible for translating strategic project plans into daily operational reality. With 1–3 years of project experience and a mandatory engineering foundation, this role sits at the crossroads of technical delivery, stakeholder management, and process governance.

You will work alongside Project Managers and cross-functional engineering teams to drive on-time, on-budget delivery of complex projects, while building the expertise to grow into a fully-fledged Project Manager.

This role is designed for professionals who are detail-oriented yet commercially aware, technically fluent yet people-centric, and process-driven yet creative in problem-solving.

KEY RESPONSIBILITIES

Project Planning & Schedule Management

• Develop, maintain, and control detailed project schedules using MS Project, Primavera P6, or Smartsheet, covering scope, WBS, milestones, and critical path.

• Support the creation and maintenance of Project Charters, Scope Statements, and Project Management Plans in alignment with PMI/PMBOK standards.

• Monitor schedule performance indicators (SPI, CPI) and proactively flag deviations; recommend corrective actions to the Project Manager.

• Manage project baseline changes through formal change control processes, assessing the scope, cost, and schedule impact of change requests.

Engineering & Technical Coordination

• Serve as the liaison between engineering disciplines (mechanical, electrical, civil, or relevant domain) and the Project Manager, translating technical progress into project-level reporting.

• Track technical deliverables, design approvals, and engineering milestones against the project plan; escalate risks proactively.

• Coordinate reviews of technical documents, drawings, specifications, and inspection reports with internal and external stakeholders.

• Support constructability reviews, technical risk assessments, and engineering change management processes.

Risk, Issue & Quality Management

• Own and maintain the RAID Log (Risks, Assumptions, Issues, Dependencies), facilitating regular reviews and driving resolution ownership.

• Conduct structured risk identification workshops; support quantitative and qualitative risk analysis using probability-impact matrices.

• Monitor quality control checkpoints and ensure deliverables meet contractual, regulatory, and client specifications.

• Prepare non-conformance reports (NCRs) and track corrective and preventive action (CAPA) closure.

Stakeholder Communication & Reporting

• Prepare and distribute stakeholder-ready project status reports, dashboards, and executive summaries on weekly and monthly cadences.

• Facilitate project meetings, workshops, and technical reviews, including agendas, minutes, action tracking, and follow-ups.

• Build and maintain strong working relationships with internal teams, vendors, contractors, and clients, including international accounts where applicable.

• Translate complex technical and project information into clear, concise communication tailored to executive, technical, and client audiences.

Cost, Procurement & Contract Coordination

• Support project cost tracking and budget variance analysis; maintain up-to-date cost reports and earned value data.

• Coordinate with procurement and supply chain teams on vendor or subcontractor onboarding, PO issuance, and delivery tracking.

• Assist in contract administration, including monitoring deliverable obligations, tracking milestones tied to payments, and flagging contractual risks.

• Maintain procurement trackers and support invoice verification and approval workflows.

Agile, Hybrid & Continuous Improvement

• Actively participate in Agile ceremonies where applicable, including sprint planning, stand-ups, retrospectives, and backlog grooming.

• Contribute to process improvement initiatives by identifying inefficiencies, mapping current-state workflows, and proposing optimized future-state solutions.

• Support lessons-learned sessions and ensure outputs are captured and incorporated into the PMO knowledge base.

• Champion digital adoption of PM tools, automation, and AI-assisted workflows to improve team productivity.

REQUIREMENTS

Mandatory

Education

• Bachelor’s or Master’s degree in Engineering. Relevant disciplines include Mechanical, Electronics, Electrical, Mechatronics, or related fields.

Mandatory

Relevant Industry Knowledge

• 1–3 years of hands-on experience in a project environment within a relevant industry.

Experience & Certifications

Mandatory

• 1–3 years of project coordination or project management experience in a technical or engineering environment.

• Demonstrated ability to independently manage project scope, schedules, risks, costs, action logs, and multi-stakeholder communication.

• Proficiency in at least one project scheduling tool such as Jira, Smartsheet, or equivalent.

• Strong command of the MS Office Suite, including advanced Excel (pivot tables, VLOOKUP, dashboards) and PowerPoint.

Nice to Have

• PMI CAPM, PMP, PRINCE2 Foundation, or PMI-ACP certification.

Preferred

• Experience with Agile or Scrum frameworks alongside traditional waterfall or hybrid delivery models.

• Familiarity with Earned Value Management (EVM) concepts and cost-schedule integration.

Nice to Have

• International project or customer exposure, including coordination across geographies, time zones, or regulatory environments.

• Experience with Power BI, Tableau, or similar data visualization platforms for project reporting.

SOFT SKILLS — MANDATORY & NON-NEGOTIABLE

Communication Excellence

• Articulates project status, risks, and changes with precision and confidence to both technical and executive audiences. Demonstrates active listening; written communication is clear, structured, and error-free.

Stakeholder Management

• Builds credibility and trust across organizationa