AC
HR/Admin & Front Office
Acacia Home · Chennai
Pay₹20,000–35,000a month, as listed
WhereChennaiTamil Nadu
TypeFull time
Posted29 Oct3 days ago, via SimplyHired
Kaam checked
No fee, deposit or pay-to-apply signs
Day work
No vehicle or licence needed
Skills they list58 named
Office supply managementEmployee onboardingStaff performance monitoringCandidate communicationCorrespondence managementMeeting coordinationEmail managementEmail communicationTravel arrangementsGuest relationsResume screeningPhone communicationDigital register maintenanceVisitor log maintenanceOperations coordinationAsset accountingEmployee relationsGreeting customersInbound voiceBack office operationsCross-departmental liaisonBack office processingAttendance recordingVisitor check-inInvoice processingOnboarding coordinationEmployee attendance managementDaily operations report preparationData managementScheduling for multiple individualsVendor communicationSupply inventory managementStakeholder reportingInterview schedulingPayroll supportEmployee performance appraisalsManagement reportingRecords creationPostal processingCourier and postal service assistanceSecretarial workClean workspace maintenanceLog booksEmployee engagementDocumentation handlingOnboarding process managementVisit schedulingOrdering suppliesProfessional phone etiquetteStatus reportingTravel schedulingInternal communicationVisitor managementFacilities maintenanceFile organisationOffice phone managementReception managementFront office management
About this job
. HR (Human Resources) – Roles & Responsibilities
- Recruitment
- Prepare job descriptions, post vacancies, screen resumes, schedule interviews, and coordinate with candidates.
- Employee Onboarding
- Collect employee documents, issue appointment letters, and complete joining formalities.
- Attendance & Leave Management
- Maintain attendance, track late arrivals, manage leave requests, and prepare attendance reports.
- Payroll Coordination
- Collect attendance and leave data and coordinate salary processing with the accounts team.
- Employee Records
- Maintain employee files, personal details, certificates, and other HR documents.
- Performance Management
- Monitor employee performance, coordinate appraisals, and report employee activities to management.
- Employee Engagement
- Address employee concerns, maintain discipline, and support a positive workplace.
- HR Policies
- Communicate company rules, policies, and procedures to employees.
- Daily Reporting
- Submit daily HR updates and recruitment reports to the Managing Director (MD).
Administration – Roles & Responsibilities
- Office Management
- Ensure smooth day-to-day office operations.
- Documentation
- Maintain office records, registers, files, and important documents.
- Bills & Invoices
- Ensure all bills and invoices are entered in the front office register before submission for approval.
- Office Supplies
- Monitor stationery and office materials and arrange purchases when required.
- Vendor Coordination
- Coordinate with suppliers, service providers, and maintenance teams.
- Asset Management
- Maintain records of office equipment, furniture, keys, and other company assets.
- Travel & Meetings
- Arrange meetings, appointments, travel, and accommodation when required.
- Maintenance
- Ensure the office is clean, organized, and properly maintained.
- Policy Compliance
- Ensure employees follow administrative procedures and company rules.
- Management Support
- Prepare reports, coordinate tasks, and complete other administrative duties assigned by the MD.
Front Office – Roles & Responsibilities
- Visitor Management
- Welcome visitors, clients, candidates, vendors, and guests professionally.
- Phone Calls
- Answer incoming calls, transfer calls to the concerned departments, and record messages.
- Candidate Coordination
- Contact candidates, confirm interview schedules, and guide them when they arrive.
- Reception Management
- Maintain a clean and organized reception area.
- Register Maintenance
- Maintain visitor, courier, incoming and outgoing document, and bill registers as required.
- Courier Management
- Receive, record, and distribute letters, parcels, and other deliveries.
- Appointment Scheduling
- Coordinate appointments and inform the concerned employees or management.
- Document Handling
- Receive documents and certificates, acknowledge receipt, and forward them to the relevant department.
- Email & Communication
- Monitor the front office email or general inquiries and direct them to the appropriate person.
- Daily Reporting
- Report visitors, pending tasks, received documents, and important messages to the concerned manage
- Pay
- ₹20,000.00 - ₹35,000.00 per month
- Work Location
- In person
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