Planning Executive / Senior Planning Executive

Planning Executive / Senior Planning Executive

Industry

UPS, Stabilizer & Power Electronics Manufacturing

Department

Production Planning & Control (PPC)

Designation

Planning Executive / Senior Planning Executive

Experience

6–7 Years

Employment Type

Full-Time

Work Location

Pallavaram

Reporting To

Production Manager / Plant Head

Job Purpose

To manage and coordinate production planning, material availability, inventory control, and delivery schedules for UPS systems, voltage stabilizers, and related electrical and electronic products. The role involves coordinating with Production, Purchase, Stores, Quality, and Sales teams to ensure timely production and on-time delivery to customers.

Key Responsibilities

A. Production Planning & Scheduling

Prepare daily, weekly, and monthly production plans based on customer orders and sales forecasts.

Develop production schedules according to product requirements, available capacity, and delivery commitments.

Monitor production progress against planned schedules and take corrective action to minimize delays.

Coordinate with production supervisors to ensure effective utilization of manpower, machinery, and other resources.

Prioritize urgent orders and ensure timely completion of customer requirements.

Monitor work-in-progress (WIP) and identify production bottlenecks.

B. Material Planning & Coordination

Prepare material requirement plans based on production schedules and Bills of Materials (BOM).

Coordinate with the Purchase Department to ensure timely availability of raw materials and components.

Monitor the availability of electronic components, transformers, batteries, PCBs, wiring materials, cabinets, and other manufacturing items.

Follow up on material shortages and coordinate alternative arrangements to avoid production interruptions.

Ensure proper coordination between Stores, Purchase, and Production departments.

C. Inventory & Stores Coordination

Monitor raw material, work-in-progress, and finished goods inventory levels.

Maintain appropriate stock levels to support production requirements.

Identify slow-moving, excess, and obsolete inventory and coordinate necessary action.

Verify material consumption against production requirements and investigate variances.

Support periodic stock verification and inventory reconciliation.

D. Production Monitoring & Reporting

Track daily production output against planned targets.

Prepare and maintain production planning reports, material shortage reports, and order status reports.

Monitor production efficiency, order completion, and delivery performance.

Analyze reasons for production delays and recommend corrective actions.

Maintain accurate production planning records and documentation.

E. Coordination with Internal Departments

Coordinate with Sales and Customer Service teams regarding order priorities and delivery commitments.

Work closely with Production, Purchase, Stores, Quality Control, and Dispatch departments.

Ensure finished goods are available as per dispatch schedules.

Communicate production delays, material shortages, and delivery risks to management.

Participate in production review meetings and support continuous improvement initiatives.

F. ERP / MIS Management

Update production plans, material requirements, stock details, and order status in ERP or relevant planning software.

Maintain accurate production-related data in Excel and MIS reports.

Use Excel functions and reporting tools to track production performance and material availability.

Support improvements in production planning processes and reporting systems.

Educational Qualification

Diploma or Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Electronics Engineering, Industrial Engineering, or Production Engineering.

Candidates with relevant manufacturing experience and strong planning skills may also be considered.

Experience Required

6–7 years of experience in Production Planning & Control (PPC), material planning, or manufacturing operations.

Experience in UPS, voltage stabilizer, inverter, electrical equipment, electronics, or similar manufacturing industries is preferred.

Practical experience in production scheduling, BOM-based material planning, inventory control, and cross-functional coordination is essential.

Required Skills & Competencies

Strong production planning and scheduling skills.

Good understanding of BOM, material requirements, and inventory management.

Proficiency in MS Excel, including formulas, lookup functions, and production MIS reporting.

Experience with ERP/MRP systems is preferred.

Strong analytical, problem-solving, and decision-making abilities.

Excellent coordination and communication skills.

Ability to manage multiple production priorities and meet delivery deadlines.

Good documentation and reporting skills.

Key Performance Indicators (KPIs)

The employee's performance will be evaluated based on

Adherence to the production plan.

On-time completion of production orders.

On-time delivery performance.

Reduction in production delays caused by material shortages.

Inventory accuracy and control of excess stock.

Reduction in work-in-progress and production bottlenecks.

Accuracy and timeliness of production planning reports.

Coordination effectiveness across departments.

Personal Attributes

Proactive and result-oriented approach.

Strong ownership and accountability.

Ability to work under pressure and meet deadlines.

Attention to detail and accuracy.

Willingness to coordinate with multiple departments to achieve production targets.

Preferred Candidate Profile

The ideal candidate should have hands-on experience in production planning and material coordination within a manufacturing environment, preferably involving UPS systems, voltage stabilizers, inverters, or electrical and electronic products. The candidate should be capable of independently preparing production schedules, monitoring material availability, coordinating with internal departments, and ensuring timely