Purchase Executive (Construction/realestate)

Purchase Executive

Roles and Responsibilties

To ensure uninterrupted supply of materials/services at optimized cost, right quality, and right time, while maintaining strict financial and process control across all projects.

Procurement Planning & Demand Forecasting

Prepare monthly & project-wise procurement plans based on

Project schedules (from Planning Dept)

Consumption patterns (from Site Engineers)

Create material requirement schedules (MRS)

Identify long-lead items (steel, cement, lifts, etc.)

Ensure zero site stoppage due to material shortage

Vendor Development & Management

Identify, evaluate & empanel vendors (minimum 3 per category)

Conduct technical + commercial evaluation

Maintain approved vendor list (AVL)

Monitor

Vendor performance

Delivery timelines

Quality issues

Costing & Negotiation

Floating RFQs (Request for Quotations)

Comparative statement (CS) preparation

Lead commercial negotiations

Rate finalization

Credit terms

Delivery timelines

Purchase Order (PO) Management

Issue PO with

Detailed specifications

Delivery schedule

Payment terms

Ensure PO approval workflow (Finance + Management)

Material Supply Coordination

Coordinate with

Store Manager

Site Engineers

Track dispatch & delivery

Resolve supply delays

Quality & Compliance Control

Ensure material meets

IS standards

Project specifications

Handle rejection & replacement

Billing & Payment Coordination

Verify vendor bills with

GRN (Goods Receipt Note)

PO terms

Coordinate with Finance for payments

MIS & Reporting

Weekly reports

Pending orders

Delayed deliveries

Monthly reports

Cost savings

Vendor performance

Skills Required

Strong negotiation & vendor handling

Technical knowledge of construction materials

Commercial acumen

ERP / Excel proficiency

Pay

₹15,000.00 - ₹45,000.00 per month

Benefits

Health insurance

Leave encashment

Provident Fund

Work Location

In person