Office Admin Assistant

Job Title: Office Admin Assistant Company: Elmech Equipment Company, Coimbatore About us We are a small, friendly team in Coimbatore. You will learn the full working of the business and get direct guidance from the owner and senior staff. We expect someone who is a fast learner. What you will do Responsibilities Greet visitors, customers, and suppliers politely and inform the concerned person Attend incoming phone calls, note messages, and clearly communicate between different teams Maintain a visitor register and keep the reception area neat Receive couriers, parcels, and documents and keep a record of them Read and reply to customer emails in clear, polite English Prepare and send quotations using our format in Excel and Word Follow up with customers by phone, email, or WhatsApp until they confirm Keep a record of enquiries, quotations, and follow-ups in Excel Help with basic office work such as filing and documents Record confirmed orders and pass the details to the purchase, stores, and dispatch teams Follow up with suppliers and internal staff to make sure orders are ready on time Coordinate with transporters and couriers for dispatch, and share the LR number or tracking details with customers Prepare dispatch documents such as delivery challans and invoice copies as per our format Keep an Excel tracker of orders, from enquiry and quotation to order, dispatch, and delivery Update customers and the owner on order status, and inform them quickly if there is any delay Who can apply 12th pass/ Diploma/ ITI Able to write/speak clearly in English Basic Excel (typing data, simple formulas, tables) and Word Pleasant, confident voice and manners for speaking with customers and visitors (Tamil and English) Careful with numbers and details Freshers with computer course training are welcome. Experience is a plus, not a must.