Admin and Procurement Executive

Job Description

HiCube Designs is looking for a well-organized and proactive Admin \& Procurement Executive to manage day-to-day administrative operations and procurement activities. The ideal candidate should have strong coordination, communication, and negotiation skills, along with the ability to manage office requirements, vendor relationships, and purchase processes efficiently.

Key Responsibilities

• Handle day-to-day administrative and office management activities.
• Maintain and organize company records, documents, files, and office databases.
• Manage office supplies, stationery, and inventory, ensuring timely availability.
• Identify, evaluate, and coordinate with vendors and suppliers for procurement requirements.
• Obtain quotations, compare prices, negotiate rates, and ensure cost-effective purchases.
• Prepare and process purchase orders (POs), invoices, and other procurement documents.
• Maintain records of purchases, stock levels, vendor details, and payment status.
• Coordinate with internal departments to understand administrative and material requirements.
• Follow up with vendors regarding orders, payments, deliveries, and replacements.
• Assist in managing office maintenance, utilities, and other operational requirements.
• Ensure proper documentation and adherence to company policies and procedures.

Skills Required

• Excellent communication and interpersonal skills.
• Good organizational and multitasking abilities.
• Proficiency in MS Excel, MS Word, and other MS Office applications.
• Knowledge of procurement processes, purchase orders, and inventory management.
• Strong coordination and follow-up skills.
• Attention to detail and accuracy in documentation.
• Problem-solving and time-management abilities.
• Ability to work independently as well as coordinate with different teams.

Requirements \& Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• 1–3 years of experience in administration, procurement, purchase, or a similar role.
• Prior experience in vendor coordination, quotation management, and purchase documentation will be preferred.
• Basic understanding of inventory management and office administration.
• Familiarity with purchase processes, billing, and invoice verification.

Candidates with experience in the construction, interior design, or architecture industry will have an added advantage.

How to Apply

Interested candidates can apply directly through Indeed or share their updated CV through the following contact details

Email

hr@thehcds.com

WhatsApp

6003550335

Work Location

In-person (Guwahati, Assam)

Pay

₹10,000.00 - ₹15,000.00 per month

Work Location

In person