Medical Records Executive

JAIPUR MEDICAL COLLEGE & HOSPITAL (JMCH)Job Description – Medical Records Executive

Department

Medical Records Department (MRD)

Designation

Medical Records Executive

Location

Near Mahindra World City (SEZ), Kalwara, Jaipur

Reporting To

Medical Superintendent / MRD In-Charge

Employment Type

Full-Time

Job Summary

We are seeking a detail-oriented and responsible Medical Records Executive to manage, maintain, organize, and safeguard patient medical records at Jaipur Medical College & Hospital.

The candidate will be responsible for ensuring accurate documentation, timely availability of patient records, proper digital and physical record management, and compliance with hospital policies and applicable medical recordkeeping requirements.

Key Responsibilities

A. Medical Records Management

Maintain and organize inpatient (IPD), outpatient (OPD), emergency, and discharge records.

Ensure proper collection, indexing, filing, storage, and retrieval of patient records.

Verify completeness of patient files, including consent forms, investigation reports, clinical notes, and discharge summaries.

Maintain accurate physical and electronic medical records.

Identify incomplete records and coordinate with doctors and nursing staff for timely completion.

B. Hospital Information Management System (HIMS)

Update and maintain patient records in the hospital's HIMS software.

Ensure accurate patient registration details, medical record numbers, and documentation.

Maintain consistency between physical records and digital records.

Generate departmental reports and patient record statistics as required.

C. Regulatory Compliance & Documentation

Assist in maintaining medical records according to applicable NMC, NABH, and other regulatory requirements.

Maintain records required for hospital inspections, audits, and accreditation processes.

Coordinate documentation relating to medico-legal cases (MLC) as per hospital policy.

Assist with birth and death record documentation and related reporting.

Ensure appropriate confidentiality and security of patient information.

Follow approved medical record retention and disposal policies.

D. Coordination & Reporting

Coordinate with doctors, nursing teams, billing, insurance, TPA, and administration departments.

Facilitate timely completion of discharge documentation.

Provide authorized medical records for insurance claims, audits, and official requests.

Prepare daily, weekly, and monthly MRD reports.

Support hospital management during inspections and internal audits.

Educational Qualifications

Graduate in any discipline, preferably healthcare-related.

Diploma / Degree in Medical Records Technology, Health Information Management, or Hospital Administration preferred.

Basic knowledge of medical terminology and hospital documentation.

Proficiency in MS Excel, MS Word, and hospital management software.

Experience Required

Preferred Experience

1–3 years in a hospital Medical Records Department.

Experience in a medical college, multispecialty hospital, or NABH-accredited hospital will be an advantage.

Freshers with relevant medical records qualifications may also be considered.

Required Skills

Strong documentation and record management skills.

Knowledge of IPD, OPD, discharge, and medico-legal documentation.

Good computer proficiency and data entry accuracy.

Familiarity with HIMS/HMIS software.

Understanding of patient confidentiality and data protection.

Good communication and departmental coordination skills.

Ability to maintain records systematically and meet deadlines.

Key Performance Indicators (KPIs)

Accuracy and completeness of patient medical records.

Timely collection and filing of discharge records.

Minimum pending or incomplete medical files.

Timely retrieval of medical records.

Accuracy of HIMS data and departmental reporting.

Compliance with hospital documentation and confidentiality policies.

Readiness of medical records for inspections and audits.

Expected Candidate Profile

The ideal candidate should be organized, disciplined, computer-proficient, and capable of independently handling the daily operations of the Medical Records Department while coordinating effectively with clinical and administrative teams.

Organization

Jaipur Medical College & Hospital (JMCH)

Email for Applications

hr@jmchjaipur.com

Contact

8003988000

Pay

₹15,000.00 - ₹30,000.00 per month

Work Location

In person