Dispatch Executive

We are looking for a responsible and detail-oriented Dispatch Executive to manage daily dispatch operations, coordinate with the sales and warehouse teams, ensure timely delivery of materials, and maintain accurate dispatch documentation and records.

Key Responsibilities

Coordinate daily dispatch activities and ensure timely delivery of customer orders.

Verify sales orders, Purchase Orders (POs), invoices, delivery challans, and other dispatch documents before shipment.

Coordinate with the Sales Coordinator, Inventory, Accounts, and Warehouse teams for order processing and dispatch readiness.

Check product descriptions, quantities, part numbers, and packing details before dispatch.

Arrange transportation, courier services, and delivery vehicles based on shipment requirements.

Prepare and maintain dispatch documents, including invoices, delivery challans, e-way bills, and transport documents, as applicable.

Update dispatch status in the ERP/CRM system or dispatch tracking sheet.

Coordinate with transporters and delivery personnel to track shipments and resolve delivery issues.

Ensure proper packing, labelling, and safe handling of materials.

Share dispatch details and tracking information with the concerned Sales Coordinator.

Follow up on pending dispatches and ensure delivery commitments are met.

Maintain dispatch registers, Proof of Delivery (POD), and other relevant records.

Report shortages, damages, delays, and dispatch discrepancies to the concerned manager.

Follow company procedures and safety standards during dispatch operations.

Required Skills

Good coordination and communication skills.

Basic knowledge of dispatch documentation and logistics operations.

Knowledge of MS Excel and basic computer applications.

Attention to detail in verifying quantities, product codes, and documents.

Ability to manage multiple orders and meet delivery deadlines.

Good teamwork and problem-solving skills.

Educational Qualification

Any degree or Diploma in Logistics, Supply Chain Management, Commerce, or a related field.

Basic computer knowledge is essential.

Experience

1–3 years of experience in dispatch, logistics, warehouse coordination, or a similar role.

Freshers with relevant knowledge and a willingness to learn may also be considered.

Pay

₹18,000.00 - ₹28,000.00 per month

Benefits

Health insurance

Paid time off

Provident Fund

Work Location

In person