Purchase & Stores Executive

Position

Purchase & Stores Executive

Location

Coimbatore

Experience

2 Years

Working Days

6 Days

Job Summary

The Purchase & Stores Executive will be responsible for procurement, vendor coordination, material receipt, inventory control, and material issue for ISP and MSO operations. The role involves ensuring timely availability of network, Cable TV, IPTV and headend equipment and consumables, maintaining accurate stock records, and coordinating with technical, operations and accounts teams.

Key Responsibilities

Purchase Planning & Procurement

• Prepare purchase indents based on requirements confirmed by the requesting department or stock replenishment needs, check available stock, and obtain the required approval before initiating procurement.
• Source ISP and MSO equipment and consumables, including ONTs/ONUs, OLT accessories, routers, switches, STBs, IPTV devices, fibre cables, splitters, connectors, patch cords, and headend spares.
• Confirm specifications, compatibility, and approved makes or models with the technical team before placing orders.
• Prepare and release Purchase Orders (POs) only after the reporting authority approves the vendor quotation. Ensure the PO matches the approved quotation and follow up on delivery schedules to prevent operational delays.

Vendor Sourcing & Negotiation

• Obtain competitive quotations and prepare comparisons covering price, taxes, freight, lead time, warranty, and payment terms.
• Submit quotation comparisons and the recommended vendor quotation to the reporting authority for approval, and retain the approval record with the purchase documents.
• Negotiate commercial terms within approved limits and maintain vendor, quotation, and purchase records.
• Track supplier performance and escalate delayed deliveries, quality concerns and supply shortages.

Material Receipt & Storage

• Verify received quantities and visible condition against purchase orders and delivery documents; arrange technical inspection where required.
• Prepare Goods Receipt Notes (GRNs) and record shortages, damage, or specification mismatches for resolution.
• Maintain the inward register for all materials received, recording the date, supplier or sender, item description, quantity, supporting document references and serial numbers where applicable.
• Label and store materials securely by item, model and stock status; keep new, returned, faulty, and scrap items separately.

Inventory & Asset Control

• Maintain accurate stock records in the inventory or CRM system, including receipts, issues, transfers, returns, and balances.
• Track serial numbers, MAC addresses, warranty details, and assigned locations or recipients for applicable equipment.
• Monitor minimum stock levels, reorder requirements, stock ageing, and slow-moving items to avoid shortages and excess purchases.
• Conduct periodic physical stock checks, reconcile variances and submit discrepancies for independent review and approval.

Material Issue, Returns & Warranty

• Issue materials to technicians, projects, branches, LCOs, or other authorized recipients against approved requisitions and acknowledgement.
• Maintain the outward register for all materials issued or dispatched, recording the date, recipient, purpose, item description, quantity, document references, and acknowledgement.
• Track installation usage, inter-location transfers and unused material returns to maintain traceability.
• Coordinate supplier returns, repairs, and warranty replacements (RMA), maintaining dispatch and receipt records.
• Prepare Delivery Challans (DCs) for material dispatches, inter-location transfers, supplier returns, and repairs, as applicable; coordinate logistics and retain delivery acknowledgements. Process disposal or write-offs only after management approval.
• Prepare and generate e-way bills for applicable material movements, verify invoice or delivery challan and transporter details and coordinate updates or corrections before dispatch.

Accounts Coordination & Reporting

• Check supplier invoices against purchase orders and GRNs and submit complete documents to accounts for verification and payment.
• Maintain purchase, stock, pending order, material consumption, warranty and vendor performance reports.
• Coordinate with accounts on invoice discrepancies, credit notes and payment status; maintain records for audits.

Desired Skills & Competencies

• Working knowledge of ISP, MSO, Cable TV, IPTV, and telecom equipment and consumables.
• Practical knowledge of purchase indents, quotation comparisons, Purchase Orders (POs), Delivery Challans (DCs), GRNs, inward and outward registers, material issue notes, and supplier returns.
• Hands-on knowledge and prior experience in preparing and generating e-way bills through the GST e-way bill portal are mandatory.
• Good vendor coordination, negotiation, planning, and follow-up skills.
• Good working knowledge of MS Excel, including formulas, lookups, sorting, filtering, and stock reconciliation.
• Hands-on experience with inventory or CRM software and handling large item databases and numerical records accurately.
• Good communication skills in Tamil and working knowledge of English; integrity and attention to detail.

Qualifications

• Diploma / Bachelor’s Degree in Commerce, Business Administration, Supply Chain Management, Electronics, Telecommunications, or a related field.

Experience

• Minimum 2 years of relevant experience in purchase and stores / inventory operations is mandatory. Freshers will not be considered.
• Prior hands-on experience in procurement, vendor coordination, stock handling and inventory reconciliation is required.
• Experience in an ISP, MSO, Cable TV, telecom, networking or electronics company will be preferred.

How to Apply

Please send your resume detailing your relevant experience and why you are a good fit for this role to hr@innolensmedia.com & WhatsApp: 9108510751.

Note

We prefer candidates who can join immediately and are located in Coimbatore.

Pay

₹10