Office Administrator

We are seeking an organized, proactive, and welcoming Office Administrator to manage front office reception, day-to-day administrative operations, and end-to-end courier/logistics management. You will serve as the primary point of contact for visitors, clients, and vendors, ensuring our facility operates smoothly, professionally, and efficiently.

Key Responsibilities

Front Office & Reception Management

Welcome clients, visitors, and guests with a professional, helpful attitude.

Manage the central telephone system: answer, filter, and route incoming calls and take detailed messages.

Maintain a clean, professional, and presentable reception area, lobby, and meeting rooms.

Manage meeting room schedules, set up conference equipment, and arrange refreshments for meetings.

Oversee visitor logs, issue guest badges, and enforce security entry protocols.

General Office Administration

Coordinate with facility maintenance teams, cleaning crews, and vendors for equipment repair, office upkeep, and utility management.

Assist HR and Operations with employee onboarding administrative logistics (access cards, welcome kits, workstation setup).

Maintain physical and digital filing systems, office directories, and administrative record-keeping.

Process vendor invoices, administrative purchase requests, and petty cash expenses.

Courier & Mail Management

Handle all incoming and outgoing mail, domestic shipments, and international couriers (e.g., DHL, FedEx, local dispatch).

Log, sort, and distribute incoming packages and letters to appropriate team members promptly.

Coordinate with courier vendors for timely pickups, track shipments, and resolve delivery delays or issues.

Maintain records of shipping costs, verify courier invoices, and reconcile billing with the finance team.

Prepare shipping documents, air waybills, and customs invoices when required.

Pay

₹15,000.00 - ₹18,000.00 per month

Work Location

In person